Senior Administrator - Medical Secretary

Job overview

A rare fixed term secondment opportunity has arisen for a conscientious, organised and experienced administrator to join the AMH Medical Secretary team at Foss Park Hospital, for 2days a week (Wednesdays and Friday), for a period of 3months.  The successful candidate will become part of a well-established team and work alongside an experienced and respected Medical Secretary. The medical team for working age adults covers two inpatient wards (Minster & Ebor) and consists of a substantive Consultant Psychiatrist, two Nurse Consultants and a small group of junior doctors on rotation. Foss Park Hospital is on the outskirts of York City Centre just inside the ring road (North), benefits from free on-site parking and is easily accessible by car, bus and bicycle. As a member of this small and friendly team, you will work in a shared office (4desks) on the first floor of the building. If you are looking for a new challenge or a development opportunity, have a keen eye for detail, an ability to capture and process information quickly and want to be part of a team striving to make a difference, we will welcome your application for this role.

You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Main duties of the job

This secondment could be a valuable learning and development opportunity.  Calendar management, minute taking and the production of formulation and discharge letters are the main duties of this post.  We are looking for someone who demonstrates exceptional organisational skills, is pro-active and thorough, someone who feels comfortable multi-tasking in a busy environment and can prioritise their workload and work to evolving deadlines.

An ability to build strong working relationships with a variety of people is essential in this role too and communicating effectively, confidently and compassionately is a pre-requisite.

Detailed job description and main responsibilities

The following responsibilities are examples, please refer to the attached Job Description for the complete picture.

Generic administrative activity such as: making telephone calls and answering the telephone, photocopying, filing, email communications, day-to-day calendar management (multiple calendars), anticipating and organising appointments/meetings/events, minute taking and transcribing, letter production and support the teams’ audit and reporting needs.

To be a point of contact for the Consultant and medical team.

To be a point of contact for service users, carers and visitors; responding to enquiries in a patient and helpful manner.

To interact compassionately with colleagues, service users and carers at all times.

To promote a positive image of the mental health service, the Trust and the people who access our services.