Senior Admin Lead (Digital)

Job overview

The purpose of this role is to provide effective line management to the administrative team within Digital Services, ensuring the delivery of high-quality support across the department.

The role carries responsibility for the accurate processing of capital and revenue orders and invoices. It also includes maintaining reliable financial records and supporting the monitoring and reporting of digital expenditure, ensuring alignment with Trust policies and budgetary controls.

Additionally, the post holder will ensure that robust administrative systems and processes are in place to support the smooth and efficient operation of digital services. This includes maintaining consistency, accuracy, and compliance across all administrative functions, contributing to the overall effectiveness of the department.

Main duties of the job

Financial Administration & Reporting

The post holder will act as the primary administrative lead for ordering and financial reporting, playing a key role in managing procurement processes and supporting financial oversight.

Operational Supervision

As a supervisor, the role involves overseeing performance management, identifying training and development needs, and fostering a positive and productive team environment.

Communication with internal teams and 3rd parties

Liaise with internal teams, suppliers, and external partners to resolve queries. Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Detailed job description and main responsibilities

• Financial Administration & Reporting Manage purchase orders, invoices, and supplier communications. Maintain accurate budget records, track departmental spend, and support audits/reports. Use data tools to produce financial reports, identify trends, and provide planning data. Ensure compliance with NHS financial policies, data protection, and audit requirements. Escalate and resolve invoicing or tender-related issues, while improving workflows.
• Manage purchase orders, invoices, and supplier communications.
• Maintain accurate budget records, track departmental spend, and support audits/reports.
• Use data tools to produce financial reports, identify trends, and provide planning data.
• Ensure compliance with NHS financial policies, data protection, and audit requirements.
• Escalate and resolve invoicing or tender-related issues, while improving workflows.
• Operational Supervision Oversee administrative processes and ensure deadlines are met. Lead and develop the admin team, handling HR matters, appraisals, and performance management.
• Oversee administrative processes and ensure deadlines are met.
• Lead and develop the admin team, handling HR matters, appraisals, and performance management.
• Communication & Collaboration Liaise with internal teams, suppliers, and external partners to resolve queries. Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).
• Liaise with internal teams, suppliers, and external partners to resolve queries.
• Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).
• Other Duties Prepare confidential correspondence and presentations. Offer support to wider administrative functions when required. This role is not eligible for sponsorship as per the Government’s UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas
• Prepare confidential correspondence and presentations.
• Offer support to wider administrative functions when required. This role is not eligible for sponsorship as per the Government’s UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas