SEHSCT Estates Maintenance Team Manager Band 6

Job details

• Branch: Belfast Area (SEHSCT)
• Location: UH, Main Building
• Salary: Band 6 (£38,682 - £46,580)
• Contract Type: Permanent
• Opening Date: 07/05/26
• Closes: Thu, 21 May 2026 @ 5:30 PM
• Interview Dates: TBC

Notes

If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website

Job Description

Job Title

Estates Maintenance Team Manager [Building]

Band

Directorate

Initial Location

Band 6

Finance & Estates

Ulster Hospital

Reports to

Estate Operations Manager

Accountable to

Flexible Working

Provisions Available

Head of Estates Operations

Full-time working with flexi-time

Job Summary

The post holder will have a responsibility for the management of specific elements of Estate operations building and engineering maintenance teams throughout a sector of the Trust’s Estate.

As a Maintenance Team Manager, the post holder will manage a cost effective and efficient service that supports the corporate aims of the Trust to meet its aims of quality of service commensurate with a modern Health Service.

Working as a member of an Estates Operations Team, the post holder will manage and co-ordinate estate operational and maintenance services throughout the Trust’s estate. This will include the management of a team of directly employed labour team. This post holder will be required to manage building elements and components, mechanical and electrical engineering services, maintenance contracts and building/engineering projects and the efficient use of energy.

The post holder will be expected to be professionally accountable within their own operational area.

Key Duties / Responsibilities

The post holder will be responsible for and will be required

To manage directly employed trade staff and external sub-contractors on maintenance and servicing duties including mechanical, electrical and building work and promoting innovative solutions for continually recurring problems.

To allocate the best resources available including external sub-contractors and directly employed staff on various emergency and infrastructure works, in all facilities across the Trust and check for completeness and quality of work.

To assist directly employed labour, external sub-contractors and Estates Officers to investigate and identify problems with complicated plant and equipment and recommend the most suitable repair solution.

To issue and control daily work allocation to directly employed labour and external sub-contractors through the departments CAFM Systems. Keep electronic records of work allocated including date, location, details and outcomes.

Responsible for maintaining, operating and reviewing planned maintenance programmes for building and engineering services. This includes reviewing working procedures and practices.

Responsible for the line management of the directly employed labour team for whom they have responsibility. This includes all Human Resource responsibilities e.g. performance, grievance, allocation of workload, management of sickness, occupational health referrals and absenteeism, recruitment, etc. and pre-approval of overtime/on-call payments.

To ensure maintenance compliance scheme works are actioned and completed through use of the Trusts Compliance Management Software.

Participate, manage and use the Trusts Time Management Software to record work activities for their staff and self.

To show leadership to those trade staff and contractors for whom they have responsibility.

To efficiently and effectively organise resources both manually and electronically including labour, transportation and materials to provide a high quality service. This includes the management and release of access cards/keys to authorised users for access to estates plant rooms, storerooms and vehicles.

To participate as an Authorised Person as defined within Health Technical Memoranda for a range of mechanical and/or electrical engineering services.

To be responsible for the Health, Safety & Welfare of those they are responsible for including setting a high personal standard and ensuring directly employed staff and contractors comply with Trust policies and statutory standards.

Responsible on a day-to-day basis for specialist sub-contracts to ensure that patient needs are not compromised during planned and non-planned duties. This includes the issue of Permits-to-Work in accordance with best practice guidance.

To carry out risk assessments of maintenance, repair and contract work as and when necessary.

Work with the Infection Prevention & Control Team and develop engineering solutions to overcome problems associated with Legionella, Aspergillus, decontamination and the physical environment in respect of cleanliness and control of infection and carry out environmental cleanliness audits in partnership with Support Services/IPC and ward staff.

Responsible for carrying out condition surveys and reports on the plant and equipment for developing Estate maintenance programmes.

To be responsible for maintaining standards of discipline and time keeping.

To promote co-operation, versatility and flexibility among those directly employed and contractors for whom they are responsible by setting a high personal standard and demonstrating a commitment to work flexibly and give guidance to those working with them in a busy Health Service Environment.

To ensure acceptable standards of productivity and workmanship in the execution of work.

To manage maintenance and minor works projects whether carried out by directly employed staff or external sub-contractors.

To keep plans and records as are appropriate.

To observe statutory and other relevant requirements, in particular those relating to Health & Safety.

To fulfil requirements relating to the training and instruction of trades staff, other employees and contractors.

To refer and report to their line manager as required.

To liaise with and assist other maintenance teams as appropriate to ensure that all works are fully co-ordinated.

To carry out craftwork in exceptional circumstances.

To undertake training where necessary and to learn new techniques and guide and support those they have responsibility for through an ever-changing working environment.

Participate in a range of statutory/mandatory training and development activities to fulfil the needs of the post.

To understand fully the inter-relationship between various maintenance trades, while encouraging and implementing flexible work patterns.

To requisition materials and external service plus certify invoices for payment as appropriate.

Management and ownership of budgets in relation to building, engineering and maintenance contracts. Ensuring accuracy of invoices for approval and authorises for payment.

To take responsibility for a number of service & maintenance contracts effectively manage them in line with contract T&Cs.

Provide, when required, specialist engineering support / advice to external agencies e.g. RQIA & Health Estates, etc.

To assist other Estates Teams, as well as other departments, when required including the Projects and Compliance Teams.

May be required to participate at managerial level in a comprehensive on-call service to cover acute and community healthcare facilities that may require managing under adverse and difficult working conditions. Where necessary to assist colleagues when contacted outside normal hours in the event of emergency situations that may require additional staff and/or areas of expertise.

To carry out duties normally undertaken by other Maintenance Team Managers during periods of annual leave etc. or as directed by a more Senior Estates Operations Managers.

Assist in the investigation of employer and public liability claims, provide technical support on associated legal matters and represent the Trust in court and/or tribunals if required.

To monitor complaints from the user, investigate same and put in place corrective actions and resolve issues.

When required, the jobholder will be expected to work regular, planned or unplanned overtime or shift working – sometimes at short notice, (additional remuneration applies).

The jobholder will be expected to embrace the concepts of

Continuous improvement

Collaborative team working

Courteous and effective communication with colleagues, contractors, suppliers, patients, visitors and members of the public

The jobholder must comply with, implement all relevant statutory legislation, guidance and Trust Procedures, Policies and Codes of Practice, and propose changes where necessary.

In addition to the above, the jobholder will be expected to undertake other duties as deemed necessary by management.

Human Resource Management Responsibilities

The Organisation supports and promotes a culture of collective leadership where those who have responsibility for managing other staff:

Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.

Ensure access to skills and personal development through appropriate training and support.

Promote a culture of openness and honesty to enable shared learning.

Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making.

Adhere to and promote Organisational policy and procedure in all staffing matters, participating as appropriate in a way which underpins The Organisation’s values.

Raising Concerns – Responsibilities

The post holder will promote and support effective team working, fostering a culture of openness and transparency.

The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the Trust’s ‘Your Right to Raise a Concern (Whistleblowing)’ policy and their professional code of conduct, where applicable.

General requirements

The post holder will be required to

Ensure the Organisation’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

Adhere at all times to all Trust policies/codes of conduct, including for example

Smoke Free policy

IT Security Policy and Code of Conduct

standards of attendance, appearance and behaviour

Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

Take responsibility to minimise the Trust’s environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel.

All employees of the Organisation are legally responsible for all records held, created or used as part of their business within the South Eastern H&SC Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the South Eastern H&SC Trust policy and procedures on records management and to seek advice if in doubt.

Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

Represent The Organisation’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within The Organisation's area, as needs of the service demand.

eHealth

The South Eastern Health & Social Care Trust has invested in eHealth to deliver better, faster, safer care to our community and is committed to supporting staff to utilise associated information systems that directly and indirectly inform care. Trust staff are therefore required to commit sufficient time to ensure that they acquire and/or retain the core technology skills required to support their role.

Personal and Public Involvement (PPI)

Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal and Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

<April 2026>

Personnel Specification

Job Title Estates Maintenance Team Manager [Building]

Directorate Finance & Estates

Band 6

Hours Full Time 37.5 hours/week

Ref No: 55642314

Notes to applicants

You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note The Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.

Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Method of Assessment

Experience*

Experience in the management of building engineering systems and up-to-date methods of maintenance planning.

Experience in the management and the development of maintenance and operational staff.

Experience in managing small works projects such as the replacement and renewal of building engineering plant, equipment or services.

Experience of delivering improvements to building or engineering systems within a complex facility.

Shortlisting by Application Form

Qualifications/ Registration

A degree in a relevant construction/engineering related subject plus 2 years’ relevant experience* working in estates type operational/supervisory role.

OR

A HNC (or equivalent) in a relevant construction/engineering related subject plus 4 years’ relevant experience* working in estates type operational/supervisory role.

(*) – Relevant experience will be interpreted to mean experience at or above HSC Band 5 or equivalent level from an outside organisation.

Shortlisting by Application Form

Other

Hold a current full driving licence which is valid for use in the UK which enables the holder to drive a manual transmission vehicle and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

Shortlisting by Application Form

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities / Knowledge

Experience of maintaining complex building/engineering systems.

Experience of people management, leadership and organisational skills.

Experience of contract management procedures.

Experience/knowledge in risk management and legislative standards in estate management delivery.

Experience of working with a diverse range of stakeholders, both internal and external to an organisation, to achieve successful outcomes.

Experience/knowledge of estates management and budgetary control

Interview / Test

As part of the Recruitment & Selection process it may be necessary for The Organisation to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed.

To access a copy of the Access NI Code of Practice, please Click here

The South Eastern Health & Social Care Trust has guidance on the Recruitment of People with Criminal Convictions. To access a copy of this guidance, please Click here

Protecting and using your information

To access a copy of the Trust’s Data Protection Policy Statement,

Click here

THE ORGANISATION IS AN EQUAL OPPORTUNITIES EMPLOYER

Successful applicants

may be required to attend for a Health Assessment

can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. Request for recognition of previous service with non-direct NHS/HSC organisations towards starting salary and incremental credit must be made via the Retained Recruitment team within 3 months from commencement of employment. Requests made after 3 months will not be considered. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply.

are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance

All staff are expected to display the HSC Values at all times