Resuscitation and Simulation Coordinator

Job overview

We are looking for a highly motivated, approachable individual to join our Resuscitation and Simulation Team. The successful applicant will be responsible for the coordination and organisation of Resuscitation and Simulation based education. We are a small, friendly team of practitioners who strive to deliver class-leading resuscitation and simulation education for clinical staff within the organisation and for external candidates. PLEASE NOTE, WE MAY CLOSE THIS VACANCY EARLY IF WE RECEIVE HIGH NUMBERS OF APPLICATIONS.

Main duties of the job

The purpose of this role is to coordinate resuscitation and simulation-based training courses on behalf of Walsall Healthcare NHS Trust, including working with faculty members, candidates, and various other staff groups in order to deliver high quality resuscitation and simulation based education. You will be an integral, valued member of the team who will have responsibility for the administrative duties of the service.

Detailed job description and main responsibilities

• To be an initial point of contact for training & other resuscitation/simulation issues, to manage enquiries from trust staff, external candidates and outside organisations. To take action and respond where appropriate, including filtering and escalating information where necessary.

• Training & supervision of resuscitation and simulation department administration staff including 1 to 1’s and appraisals.

• Monitor the resuscitation course budget to ensure cost efficiency.

• Produce quarterly and overall annual budgetary statements.
• Monitor course fees and payments to ensure cost effective use of funds.

• Compile course reports for national courses.
• Complete course approvals within regulations of the appropriate awarding bodies.

• Draft the annual programme of national courses.

• Utilise the annual programme of training to recruit faculty from the organisation, region, and nationally to facilitate national courses

• Liaise with course directors and national governing bodies to ensure course regulations are adhered to.

• Co-ordinate and prioritise applications for national courses in line with the Resuscitation Policy and local service guidance.

• Develop and maintain close links with the managers of staff groups being trained to ensure minimum disruption to the service.

• Monitor the provision of training, liaising with Resuscitation Practitioners and Departmental Managers to ensure compliance.

• Liaise with departmental educational leads to facilitate training and access to courses.

• Operate relevant IT systems; ESR, My Academy, course bookings website, external learning management systems and the resuscitation databases.

• Liaise with Manor Learning and Conference Centre staff to ensure availability of venue and equipment for training.

• Prepare agendas and produce formal minutes and action plans as required

• Take payments by card machine, cash and cheques for internal and national courses maintaining accurate records of accounts. Issue receipts and refunds where appropriate.

• Ensure Finance receive the monthly cash sheet and card payment receipts.

• Monitor website bookings and payments.

• Order equipment supplies and manuals for use on courses.

• Book conferences, external training courses, transport and accommodation

• Attend annual co-ordinator days to keep up-to-date with course regulation changes.

• Draft course programmes based on available faculty and course regulations and number of candidates for review by course director before circulating to faculty and candidates along with other course materials as required.

• Organise last minute requirements and ensure information is cascaded to the team and faculty.

• Ensure the Resuscitation Microsoft Teams files are up-to-date and relevant information is added.

• Monitor and update the Resuscitation Courses website ensuring courses are available and site information is current.

• Assist with the update of the Resuscitation Policies, crash trolley lists, reports etc. and ensure that they are available on the intranet.

• Ensure course attendance is recorded on ESR for Trust staff.

• Produce and analyse training reports using ESR BI to check accuracy and investigate discrepancies.

• Assist service users with how to access and complete e-learning packages such as My Academy, Resuscitation Council LMS, Royal College of Surgeons RCC, ALSG VLE etc.

• Maintain an effective and appropriate filing and archiving system to comply with national course regulations.

• Create spreadsheets, databases and correspondence using a variety of computer packages including Word, Excel, Access, Outlook and PowerPoint.

• To develop personal knowledge of relevant administrative and organisational policies and procedures.

• To liaise with other departments and divisions ensuring effective communication and good working relationships.  This will involve staff at all levels.

• To provide support and cross cover for other administrative functions within the resuscitation department as necessary.

• To be aware and observe fully the employee’s duties under the Health & Safety at Work Act and to observe all the Trust’s policies relating to health and safety and risk management.

• To maintain a high quality service to all departments. To suggest and implement improvements to services and exercise professional responsibility for self and peers.

• Co-ordinating internal & national resuscitation and simulation courses in line with national and local regulations/policy.
• Arrange and issue faculty payments and authorisation of invoices.
• Invigilate course examinations/resits ensuring they are carried out under exam conditions, mark papers, inform candidates of their results, upload scores and release certificates.