Resourcing Administrator

Job overview

Resourcing Administrator

Division: Corporate

Care Group: HR and OD

Band: 3

Salary: £24,937 - £26,598 per annum/pro rata

Interview date: TBC

We are looking for a Recruitment Administrator to work within our busy fast-paced but friendly Recruitment Team.  The successful candidate will need to be well-organised, self-motivated and have great telephone manners with the ability to remain calm under pressure.

You will work across the full end-to-end recruitment cycle (from vacancy creation to on-boarding) for vacancies across the trust.  Therefore, the ideal candidate must have previous recruitment experience along with experience of working in a busy administrative role(s).  You will also be good on the telephone as the role will involve engaging and liaising with your recruiting managers, candidates and a wide range of staff groups daily.

The successful applicant will be required to work from the office for the first 3 months as you develop into the role. However, once training is completed a hybrid working pattern will be in place.

Main duties of the job

To provide strong and collaborative administration support to the Resourcing Team throughout the end to end recruitment process to enable the delivery of a first class recruitment service, and to enhance the department’s reputation as a centre of excellence.

Build solid working relationships with key stakeholders, hiring managers and candidates.

To take an active part in the continual streamlining of the recruitment process for permanent and temporary staff.

Be the initial point of contact within the  Resourcing department, ensuring that queries are dealt with in a timely, accurate and professionally customer focused manner or are escalated as appropriate.

To provide a high quality, customer focused recruitment service.

Detailed job description and main responsibilities

Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.

To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.

Contact candidates to set up interview schedule both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.

Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.

Ensuring that DBS’s and Work Permits of current staff are in date and that any necessary work is completed to ensure compliancy with Trust Policies/UKBA/CQC/NHSLA.

Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.

Produce offer letters and contracts to successful/unsuccessful candidates. Ensure that all recruitment systems are updated and maintained on a daily basis.

Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.

Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.

Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested