Research and Development Administrator

Job overview

This post is a part-time 22.5 hours per week fixed term/secondment opportunity for 12-months with R&D.

This is an exciting secondment opportunity for a skilled administrator to join the expanding research and development (R&D) team in Peterborough.

The post holder will provide administrative support to the R&D department, primarily based at the Cavell Centre (Peterborough). This will include being the first point of contact for the R&D team and will involve duties such as meeting and greeting research study participants and visitors, receiving initial enquiries and directing telephone calls. There will be an expectation for the post holder to be flexible and multi-skilled with excellent organisational skills. They will possess excellent working knowledge of all Microsoft Office systems including Word and Excel.

The post holder will be able to work to high standards relating to administrative processes, will be key in maintaining diaries and arranging meetings, taking formal minutes and keeping appropriate records on the most up to date templates.

Main duties of the job

CPFT R&D serves multiple functions within the Trust, all of which serve to increase the relevance of the research undertaken. We encourage a research culture within the Trust, promoting collaborative arrangements with both internal and external researchers, whilst maintaining a national research profile.

The department continuously reviews systems and processes to ensure research meets the requirements of the UK Policy Framework for Health and Social Care Research and the regulatory frameworks governing both clinical and academic research.

We strive to deliver high quality research whilst offering patients the opportunity to participate in research.

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities.

Providing administrative support to the R&D team including copy/audio typing, word processing, photocopying, desk-top publishing, arranging meetings, supporting research delivery staff during visits by greeting participants and ensuring refreshments are provided.

Supporting administrative unit needs, i.e., printing labels, preparing necessary general documentation.

Receiving and processing incoming correspondence and telephone calls ensuring these are dealt with appropriately either by providing a suitable response or by redirecting to a member of the team.

Deal with outgoing mail in a timely manner.

Maintain adequate stationery stocks and ensure all office equipment meets the needs of the user.

Manage an appointments diary for meetings and make appropriate arrangements as necessary, e.g. booking rooms, organising refreshments, travel arrangements, accommodation etc.

Assist team members with the organisation of travel arrangements for participants.

Assist with the preparation and submission of research study participant’s expense claim forms.

Book transport for research participants.