Recruitment Assistant

Job overview

Our award winning Recruitment Team are looking to appoint a Recruitment Assistant.

The successful candidate will be joining us as we continue to improve our service which has seen us achieve the second best “Time to Hire” across London NHS Trusts.

Reporting to the Recruitment Manager of the respective team, you will play a pivotal role in the on boarding process of new employees, including pre-employment checks. The successful applicant will be passionate in providing good customer service, being the face of the Trust, whether attending assessment centres or conducting ID checks and so good communication and interpersonal skills are required for the role.

You will ideally be coming from an NHS Recruitment service, have experience in ESR (HR and Payroll sides) and the TRAC recruitment systems. You will also have excellent communication skills, a strong work ethic and be passionate about providing a high quality customer service to your patients and colleagues.

If you would like to be considered for this opportunity within our friendly and supportive team, please submit your application.

Closing Date - 28th May at midnight

Main duties of the job

We have 2 fixed term posts: 1x 8 months 1x 6 months

As the successful post holder you will provide key support to the management of recruitment campaigns  in order to ensure a high quality, effective reliable and responsive recruitment and selection service.

You will ensure adherence to team processes, trust policies and best practice compliance by providing comprehensive support of day-to-day recruitment activities.

Detailed job description and main responsibilities

Duties and Responsibilities: To act as first point of contact for recruitment enquires for managers, staff, applicants and bank workers giving initial advice and support on recruitment processes and specific information regarding campaigns within the team remit, referring to a Recruitment Co-ordinator or Recruitment Manager where necessary.

Under the direction of the Recruitment Manager and Co-ordinators, provide comprehensive recruitment system administration and administrative support to interview panels and assessment centres as required.

To advise candidates of the outcome of shortlisting and interview to send regret emails via the ERecruitment system (TRAC)

Undertake and provide a comprehensive pre-employment checking process, which includes following up references, occupational health clearance, ID/DBS verification, and new starter paperwork has been completed in an accurate and timely manner.

Liaise effectively with applicants, hiring managers and other departments such as Occupational Health to ensure on time delivery of employment checks and ensuring completeness of information.

Ensure all administrative activities related to recruitment processes are timely and accurate.

Provide follow up and advice to hiring managers and applicants to ensure timely completion of activities and required action ensuring on time and successful campaign completion.

Update vacancy and candidate information booking and coordinating interview slots and assessment centre invitations as directed.

Under the direction of the Recruitment Co-ordinators, prepare and send out interview packs and other relevant paperwork to recruiting managers and applicants.

Carry out a range of administrative duties that are commensurate with the grade to support other areas and recruitment activities of the team including (but not restricted to) fulfilment, data entry, scanning as required to support the Resourcing function.

To be familiar with AfC and Medical and Dental terms and conditions referring queries to other recruitment and HR colleagues when required.

Meet the requirements of Service Level Agreements addressing compliance issues, identifying problems and escalating where appropriate.

Provide a recruitment campaign closure service, checking accuracy and completeness of all associated records before issuing final or amendments to contracts of employment and forwarding handover to payroll.

Responsible for ensuring accurate on time completion and delivery of employment contracts.

Ensuring documents produced, delivered and stored are accurate and comply with Trust requirements and KPI’s.