Records and Information Governance Officer

Job summary

Main duties of the job

Your key responsibilities will include:

• Oversee FOI requests across both Trusts.
• Provide expert advice on GDPR, FOIA, DPA 2018, and other Information Governance legislation.
• Provide direct leadership and line management of the IG administrators.
• Maintain and update the records inventory excel spreadsheets.
• Ensure the records disposal process is followed as per Trust policy and actioned in accordance with the Records Management Code of Practice.
• Provide support to clinical and corporate services for archiving as required.
• Re-calling boxes from Off-site storage suppliers when required.
• Creating inventories for boxes in Off-Site storage.
• Collaborating with services to ensure that retention dates of electronic information is adhered to.
• Collaborating with services to ensure that records management practices and standards, with regards to electronic information is adhered to.
• Support the IG officers in post with Subject Access Requests when demand requires it.
• To support the delivery of all functions associated with information governance (IG) and data protection, relating to UK General Data Protection Regulations (GDPR), Data Protection Act 2018 (DPA 2018), Access to Health Records Act 1990 (AHRA), Freedom of Information Act 2000 (FOIA) Environmental Information Regulations (EIR) and all associated Information Governance work streams including the annual Data Security Protection Toolkit.

Job responsibilities

Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

Why are we changing the way we deliver Corporate Services?

Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.