R&D Costing Officer

Job overview

An exciting opportunity has arisen for a highly motivated individual to join the R&D Finance costing team to support the high levels of research activity taking place at Oxford University Hospitals NHS Trust.

Main duties of the job

Where research  involves the use of Trust resources, the full extent of those resources must be identified, costed, and adequate funding secured to meet these costs. This will involve making sure all research activities are costed within the rules of the appropriate funding bodies, or follow the national costing process. In addition the costing activity must be completed to time and target to meet the new national 150-day metrics for study setup for research.

Grant applications for research funding are reviewed together with the applicant to ensure the funds requested are adequate and appropriate and are within the terms and conditions of the grant funding.

Once funding is agreed, draft contracts are reviewed to ensure the funding is correctly represented, before financial approval is given.

Detailed job description and main responsibilities

JOB DESCRIPTION

POST TITLE:                        R&D Costing Officer

DEPARTMENT:                  Research & Development

BAND:                                      6

HOURS OF WORK:          37.5 hours per week

PLACE OF WORK:            Hybrid working (OUH Cowley)

MAIN PURPOSE OF JOB:   To ensure that research activities which involve the use of NHS Trust resources are reviewed so that the full extent of the resources are identified, costed, and adequate funding secured to meet the costs. This will involve making sure all research activities are costed within the rules of the appropriate funding bodies, or follow the national costing process. In addition the costing activity must be completed to time and target to meet the new national 150-day metrics for study setup for research.

PRINCIPAL DUTIES:

The Principal duties of the role will be to ensure that:

• Where research proposals involve the use of OUH Trust resources, the full extent of those resources are identified, fully costed and that adequate funding is secured to meet these costs.
• Commercial and non-commercial studies are costed appropriately and within set timelines, liaising and negotiating with sponsors as appropriate.
• The Principal Investigator (PI) is engaged in the costing process and agrees to the final study budget.
• All proposals are costed within the rules of the appropriate funding bodies.
• Research costs and prices are applied within approved guidelines.
• Full engagement is obtained from Trust Support Departments.
• The research budget is agreed with the appropriate funding body.
• Advice and support is provided to other teams within the Joint Research Office on matters relating to the costing of research studies and grants.
• Support and advice is provided to a range of stakeholders including non-finance managers and researchers within the OUH and OU with the aim of assisting them in developing their understanding of costing issues, including the policies and procedures which govern how research studies and grants are managed.
• Costing information and data is promptly and accurately recorded and maintained on relevant IT systems within the Trust.
• All costing activities are completed in conjunction with the R&D Governance and Contracts teams to ensure the timely and accurate set up of research trials at the OUH Trust.
• An active contribution is made towards the development and adherence to costing procedures to ensure maximum efficiencies to deliver all costing activities within time and target to meet the new 150 day metrics for study setup for research.