Property Manager

Job overview

West London NHS Trust is working in partnership with Central London Community Healthcare NHS Trust (CLCH) to develop a new property management shared service.

As a Property Manager in this newly formed team you will be responsible for the management of a diverse portfolio of landlord properties across one or both organisations, supporting the joint Head of Property in ensuring service users’ needs are met through delivery of high quality estate.

This is an exciting opportunity to be part of a newly formed team, requiring a dynamic person centred approach with an ability to deal with a varied and complex portfolio of properties, as well as an ability to understand a broad range of specialist information with experts and non-experts.

There are approximately 350 properties that the team will be responsible for covering, across 11 London Boroughs (including Harrow, Brent, Ealing, Kensington & Chelsea, Westminster, Hammersmith & Fulham, Hounslow, Richmond, Wandsworth, Merton and Barnet) and Hertfordshire.

The properties range in age, type, size and value and include clinical and non-clinical functionality and include occupancy agreements with private landlords, other NHS Trusts, Community Health Partnerships (CHP) and NHS Property Services (NHS PS).

Main duties of the job

• Foster understanding of the property portfolios across both Trusts
• Manage an agreed portfolio from the Trusts land and property portfolio
• Manage occupancy agreement terms
• Where the Trusts currently occupy properties where there is no occupancy agreement in place, implement these as a priority with due consideration for service requirements.
• Ensure all obligations within occupancy agreements are adhered to.
• Work with landlords and agents to ensure a smooth process for managing dilapidations at the end of occupancy agreements.
• Work closely with the Trusts Capital, Estates and Facilities teams where the Trust has obligations under Full Repairing or Internal Repairing occupancy agreements, including building condition surveys and life cycle cost programmes.
• Manage wayleaves, easements and public rights of way on all Trust properties / estate
• Manage accurate record keeping during the occupancy term of all properties (written and photographic).
• Ensure that property information is seamlessly integrated into the existing Trust document management systems.
• Work with the Trust’s sustainability teams and landlords to ensure sustainable initiatives are implemented in line with the Trust’s Green Plans.

Detailed job description and main responsibilities

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.