Properties Manager

Job overview

To manage all aspects of the Trust's property portfolio including leases, licences, service charges, business rates, dilapidations, insurance, and occupancy arrangements. The role will support the delivery of the Trust's estate strategy, maximise estate efficiency and lead in acquisition, disposal and lease negotiation, ensuring legal and financial compliance.

All staff should comply with the Trust’s Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

Main duties of the job

Operational:

• Negotiate leases, licences and tenancy arrangements
• Manage and maximise property portfolio letting opportunities.
• Draft tenancy documentation and advise on legal obligations.
• Manage lease negotiations and rent reviews.
• Apportion service charges and manage insurance claims and coverage.
• Manage business rates, validate invoices, and support appeals.
• Coordinate dilapidations, condition and 6-facet surveys.

Strategic Management:

• Support the delivery of the Estates Strategy.
• Facilitate integrated service delivery via estate optimisation.

Leadership and Staff Management Responsibility

• Line manages the Estate Portfolio Manager.
• Set objectives, conduct appraisals, identify training needs.
• Represent the Trust in estate-related forums.

Financial Responsibility

• Monitor rent, rates, and consultancy costs.
• Contribute to budget setting and ensure cost efficiency.

Service Development and Improvement

• Lead acquisitions and disposals in line with strategy.
• Recommend estate management improvements to support operational delivery.

Communications

• Communicate complex lease/legal/financial information with internal and external stakeholders.
• Negotiate favourable terms and influence estate outcomes.
• Use written, verbal, and system-based communication.

Detailed job description and main responsibilities

For more information on the responsibilities for this role,   please see the attached Job Description & Personal Specification