Project Support Officer

Job overview

1 x Fixed Term contract/secondment opportunity for up to 12 months.

Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment*

Are you a dynamic individual who is looking to progress into a Project Management career? An exciting opportunity has arisen for a permanent role within the Digital Transformation Team at Gloucestershire Health and Care NHS Foundation Trust.

We are looking for an enthusiastic and motivated individual to join the team as a Digital Project Support Officer, supporting the Transforming Care Digitally Programme

The post holder will be expected to deliver an effective and competent level of project support, dealing with both routine and specialist enquiries.

Applicants will require experience of providing Administration support, having worked in or have experience of a Digital environment, with excellent project support skills. An understanding of the local health and social care community will be beneficial. There will also be a need for excellent communications skills in order to work effectively with others across Digital Services, the wider Trust and with Third-party suppliers.

You would be working within a supportive programme team within the exciting area of Digital Transformation.

Main duties of the job

• Operate independently and as part of a programme team to oversee the daily support of our projects
• Provide and coordinate the provision of project highlight reports to support status reporting to Programme Board and other Governance groups.
• Provide efficient support to the Project Manager assigned to the project by delivering a comprehensive, high quality support service that will enable them to perform their role effectively and maximise their time.
• Day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
• Take full responsibility for meetings, co-ordinating and timely distribution of papers and administration of follow-up actions.
• Ongoing configuration and development of the project documentation
• Ability to switch concentration between several different information systems while resolving problems.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification

Detailed job description and main responsibilities

• Support and keep up to date key Project documentation, such as risk registers, actions logs, reports (internal/external), health and safety assessments, building records, security incident logs
• Communicating or requesting IT technical information in a manner that can be understood by non-technical or unskilled users.
• Prioritise their own workload, manage their time and complete tasks against the required time-frames
• Provide and coordinate the provision of project highlight reports to support status reporting to Programme Board and other governance groups.

This role is not eligible for sponsorship as per the Government’s UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas