Project Co-Ordinator *Internal*

Job overview

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

We are seeking to recruit a Band 3  Project Co-ordinator to work 37.5 hours per week within  Practice Development Team .

The post will provide flexible administrative, project and change management support to key initiatives that promote and support a learning organisation.  This will include development of programmes, new ways of working and providing support to staff and managers to embed and sustain improvements.

In order to be selected for interview please ensure you demonstrate how you meet the essential criteria of the role and our Trust values within your application.

For further information please feel free to contact Kathleen Conway Practice Development Lead at [email protected]

Main duties of the job

The role is based at the Education Centre at the Cumberland Infirmary, Carlisle.

The role is to provide a full range of project co-ordination activities for practice development initiatives which enhance a learning culture and include the following:

• A full secretariat service for meetings e.g. agenda, minutes, action plans etc
• Collating regular feedback and evaluation reports for workshops / programmes delivered
• Developing project life cycle documentation.
• Developing processes and procedures that support effective and efficient services e.g. SOPs
• Developing communication materials and resources and ensure that these are disseminated appropriately to support engagement
• Liaising with internal and external stakeholders e.g. HEI’s to ensure that processes are developed correctly and in line with requirements, policies and procedures
• Supporting the development of policies and procedures to ensure they remain relevant and up to date
• Monitoring progress of projects/activities against agreed KPI’s, timescales etc and escalate issues and concerns as appropriate
• Co-ordinating the timely processing of purchase orders, invoices etc and maintain basis financial information to support monitoring and reporting processes
• Analysing and present complex information in a variety of formats as required
• Maintaining and develop databases/information management systems to ensure data is accurate and up to date

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts.  Please see our Policy for eligible vacancies.

• Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
• If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

• Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro – Tel: 0300 123 1999, or email: [email protected]

Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Please note the cost of the DBS check has increased from 2nd December 2024

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over following 4 months or one off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over following 4 months or one off payment.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability