Project and Business Support Manager

Job overview

The Project and Business Manager will be an integral member of a dynamic, professional, and proactive team providing comprehensive and effective change and improvement leadership for the trust. The post holder will drive and coordinate the planning and delivery of the innovation, change and improvement team’s programme of work, including the development of project plans with appropriate phasing timescales and budgets to ensure delivery against key project milestones using appropriate project planning approaches; The Project and Business Manager will actively participate in the team’s improvement work, at providing project management expertise to these activities. The post holder will work flexibly to manage the day-to-day business and administrative activities of the team and will deal with confidential and sometimes sensitive information of a commercial, personal, and financial nature.

Reporting directly to the AD, the post holder will also provide dedicated and confidential administrative and business support. The role will involve collaborative work across all Trust divisions and will require travel across the geography of the Trust, as necessary

Main duties of the job

Project Support

• Maintain the team portfolio to agreed quality expectations on time and make appropriate adjustments and offer solutions if targets are not met. Own the governance calendar (stage-gates, boards, huddles); publish agendas; collate and quality check papers; ensure timely circulation.
• Produce high-quality reports, minutes and maintain action/decision/other logs; chase updates and report status.
• Maintain the documents and style guide; ensure version control and secure filing on SharePoint/Teams.

Business & People Administration

• Diary management: manage diary/inbox/briefings; create schedule for the Associate Director (AD); gatekeep sensitively and escalate with options/impacts.
• Recruitment/Onboarding: adverts, interview logistics, candidate comms, pre-employment checks, induction schedules.
• ESR/people admin: starters/leavers/changes, leave/absence, supervision and appraisal scheduling, training compliance reports.
• Finance/Procurement: raise POs, process invoices/GRNs, corporate card/expenses, travel bookings; support budget monitors with accurate trackers (no budget setting).

• Please refer to the attached JD for more details

Detailed job description and main responsibilities

Please refer to the JD attached to the vacancy for further details.