Planned Preventative Maintenance (PPM) Co-Ordinator

Job overview

We are looking to recruit a Planned Preventative Maintenance (PPM) Coordinator with a positive can-do attitude to join our team who can manage the works relating to the Building, Engineering & Maintenance PPM's and associated data and information collection.

Through the use of the Computer Aided Facilities Management (CAFM) system, ensure PPM is delivered on time. Effectively use schedules to prepare for upcoming planned maintenance. Liaise with engineers to allocate resource for planned works. Issue work to staff, engineers and contractors via mobile devices/paper tickets. Monitor and report PPM Performance.

Main duties of the job

The ability to interrogate returned PPMs, run reports and issue Planned Preventative Maintenance (PPM) tasks to the maintenance workforce using a CAFM system.

Monitor and record issued and completed PPM jobs using Excel spreadsheets.

Accurate data entry onto the asset spreadsheets.

Attend weekly Resource meetings, taking minutes and action points as required.

Work closely with the engineers/managers for changes and additions to PPMs.

Carry out a range of complex administrative tasks specific to work area.

Provide a range of documents - letters, spreadsheets, posters using relevant software packages.

The ability to generate emails and other correspondence.

Cover any other administrative/reception duties as required.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have: -    applied for a Graduate visa -    or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment -    or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

This vacancy will close at midnight on 16th February 2025

Interviews are due to be held on 25th February 2025

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.