Pharmacy Specialist Technician IT and Business Services

Job overview

To have made an effective contribution to reaching the Trust’s vision, strategic objectives and key work programmes

Main duties of the job

Support the provision of detailed information on drug spend to the finance department and senior pharmacy staff, including the preparation of invoice requisitions to customers

Be System Manager of Pharmacy Stock Control System, Prescription Tracker and Automated Dispensing Robot.

Act as a Practice Supervisor for Pre-Registration Pharmacy Technicians whilst rotating in the Business Team.

Assist the main dispensary with Dispensing and final checking.

Be a local System Administrator for the Blueteq High Cost Drugs database, National IvIg Database, Rx-Info and pharmacy email groups.

Be an NVQ A1 Accredited Assessor for the pharmacy non-clinical trainees.

Detailed job description and main responsibilities

Leadership or managerial

• To supervise staff in training (Pre-Registration Pharmacists and Pre-Registration Pharmacy Technicians) during rotations within the Business Team, including the provision of training plans and rotational review meetings.

Finance, Commissioning and Tariff Excluded Drugs

Responsible for accurate in-system flagging of Tariff Excluded Drugs and providing month-end reports in the format required for trust finance to produce the ‘Minimum Data-Set’ (mds) required by commissioners.

• To be familiar with annual and mid-year changes to commissioning and ensure that the pharmacy stock system reflects changes to allow accurate reporting for preparation of invoices to the commissioners.

Service improvement

• Attend and minute problem solving and horizon scanning meetings between trust representatives, commissioners and clinical teams to review spending on Tariff Excluded Drugs, including contributing towards solutions regarding the management of funding requests

Communications and Engagement

• Liaise with Specialist Nurses to respond to Tariff Excluded Drug funding queries and commissioner funding challenges.
• Perform reviews and updates to existing Business Team Standard Operating Procedures (for the Stock Control System, Prescription Tracker, Robot, High Cost Drugs and month-end Sales and Divisional Spend Reports).

Technology or system support

• Act as System manager for the Ascribe Pharmacy system provided by EMIS. To regularly check and troubleshoot issues on an ad hoc basis as well as those identified in the ascribe fixes log on a weekly basis. In the absence of the Business Manager, to liaise with Emis company software specialists if necessary to ensure faults are rectified as quickly as possible.
• Assist the purchasing department in setting up new product lines within the ascribe system and ensure a linked fit for purpose template is available for each product in order to facilitate dispensing.
• To ensure the Ascribe standalone Pharmacy Stock Control backup system and the computers that it is set up on, are in correct working order by performing a quarterly test.
• To add new consultants and cost centres to Ascribe as specified by the PAS team.