Pharmacy Procurement & Invoicing Clerical Officer

Job summary

Main duties of the job

Monitor stock levels and place orders to maintain adequate drug holdings chase overdue orders and liaise directly with manufacturers and suppliers

Process and match delivery notes and invoices accurately, resolving receipt/stock discrepancies by analysing transactions, purchase histories and order details.

Ensure noncontract items are sourced at best price and quickest lead time

Obtain and process credit notes

Maintain manual and system ledgers as required.

Pass manufacturer and wholesaler invoices promptly for payment, helping the Trust achieve 30 day payment targets and settlement discounts.

Audit documentation, uphold security procedures, and keep filing up to date for audit purposes.

Liaise with Finance, Pharmacy IT Services, ATOs Stores & Distribution, senior managers and clinical staff to resolve queries and keep operations running smoothly.

Input high volumes of drug invoices including Homecare into the pharmacy system JAC and log contract changes with high accuracy.

Provide day to day guidance, supervise pharmacy assistants working in procurement/distribution, and assist with training for rotating staff

Maintain confidentiality - commercial, patient and staff - and support urgent sourcing of medicines for named patients when required.

Job responsibilities

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.