Pharmacy Invoicing Officer

Job overview

• Responsible for processing invoices for medicines from suppliers such as       pharmaceutical companies and wholesalers
• Uses the CMM Pharmacy computer system to processes invoices
• Liaises with suppliers and accounts payable to sort out any queries regarding   invoices
• Other administrative duties

Main duties of the job

• Regular working relationships with all pharmacy purchasing and distribution staff.
• Routinely processes complex invoicing information from suppliers and updates the pharmacy CMM system appropriately
• Provides Principal Pharmacist – Patient Services & Purchasing with invoicing details when and where required
• Provides Principal Pharmacist – Patient Services & Purchasing with end of month finance data e.g. cross charging information and item ranking reports.
• Communicates regularly with pharmaceutical suppliers to the Trust on invoice queries and pricing disputes.
• Ensures that medicines procured within the Trust are paid at the correct contract price using the CMM pharmacy system and the NHS Purchasing and Supply Agency’s electronic catalogue as references.
• Identifies any invoicing errors and arranges for a credit note to be issued by the supplier.
• Ensures that the Trust is reimbursed by the contracted supplier for any off-contract purchases due to supply problems.
• Preparation and collation of financial management, summary data including reconciliation and balances.
• Communicates regularly with the Finance Department on pharmacy invoicing issues.
• Deals with frequent and varied queries both in person and by       telephone.
• Communicates with Trust’s Buying team on stock and non-stock requisition issues.

Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification.