Pharmacy Business Unit Secretary

Job overview

We are looking for an enthusiastic and motivated individual to join our busy team within the Pharmacy department.  Applications are invited from  suitably qualified and experienced candidates to join our administrative team to provide secretarial support.

This post will be full time Monday to Friday and worked on flexi time (which can be explained further to the successful candidate).  This will be working within the Pharmacy Team based at North Tyneside General Hospital.  The successful candidates may be required to work elsewhere in the Trust.

Main duties of the job

To providing secretarial support to the Chief Pharmacist/Clinical Director for Medicines Management, deputies and Pharmacy Senior Management Team (PSMT), in addition to introduce and maintain effective administrative systems to enable the efficient running of the management office of the department.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Detailed job description and main responsibilities

The post holder will be expected to (see job description for full details)

• Arrange meetings/events for multiple participants, internal and external to the Trust, comparing options which are often conflicting, propose solutions and/or compromises.
• Use analytical skills to make decisions regarding re-organising diaries for senior staff to accommodate competing demands and priorities
• Undertake activities within the pharmacy that contribute to the efficient and effective delivery of medicines/care to patients.
• Be the first point of contact for patients/other users of pharmacy services, who may have an enquiry, wish to complain or speak to a member of PSMT’
• Assist PSMT in monitoring sickness absence, annual leave, special leave, flexi time and study leave of pharmacy staff (in liaison with HR Advisor)