Pharmacy Assistant, Distribution & Stores (ATO), Band 2

Job overview

Pharmacy Assistant, Distribution & Stores (ATO), Band 2 (18.75 hours a week)

Undertake general pharmaceutical duties under the supervision of a section manager or deputy, assisting in the provision of a safe and effective pharmacy service in line with current policies, procedures and legal requirements.

Undertake daily stock maintenance activities inn partnership with senior assistant technicians and under the supervision of a section manager or deputy, assisting in the provision of accurate stock balances and ensuring expiry date checks are completed in line with current policies, procedures and legal requirements.

Work within pharmacy Distribution & Stores ensuring all wards and departments receive regular supplies of stock medicines and assist in day to day running of the pharmacy stores.

Daily visits to ward areas within the hospital to complete a stock top-up service., working alongside ward staff in a patient facing area.

While this post is predominantly located at the Cheltenham General Hospital site, there may on occasion be a requirement for staff to work at the Gloucester Royal Hospital site dependent on service needs.

Additional working pattern details: 09:00-17:30

Main duties of the job

Distribution & Stock Management

Carry out ward top-ups by checking stock levels against set lists, monitoring expiry dates, re-ordering medicines, liaising with ward staff, and returning unwanted items to Pharmacy for credit or disposal. Perform daily stock checks, investigate discrepancies, and escalate issues to senior staff. Support monthly expiry checks of the robotic system.

Supply of Medicines

Enter ward orders into the computer system, generate picking lists, assemble and check orders, and prepare TTO packs in line with worksheets. Coordinate with porters to meet delivery and transport deadlines. Ensure external customer orders follow Good Distribution Practice.

Returns Handling

Process returned ward boxes, assess items for reuse/credit, dispose of unsuitable medicines, and arrange waste collection.

Pharmacy Stores

Receive, check, and record deliveries manually or via automated systems. Store items correctly, restock shelves, and assemble IV fluid boxes (manual handling involved). Manage incoming calls for stock orders, serve patients and ward staff at reception hatch, transcribe fluid requests, and book out supplies. Perform additional duties as directed by senior pharmacy staff.

Detailed job description and main responsibilities

Please see the attached  detailed Job Description and a full person specification for further details on the main responsibilities of this vacancy.