PFI and Leases Manager

Job overview

PFI and Leases Manager full time 37.5 hours per week

Band 8a, £55,690 - £62,682 per annum

The PFI and Leases Manager has lead responsibility for providing a professional property management service for the Trust, including specialist advice on leases, service charges, dilapidation settlements, Local Planning and Building regulations, acquisition and dispersal of properties, building condition surveys and construction projects.

You will have lead responsibility for managing the Harplands PFI contract, including Hard FM, contractual KPI’s, enforcement of contractual standards of performance and payment mechanisms. You will take the lead in preparing for the adoption of the PFI buildings from the provider in 2030. The PFI and Leases Manager works in collaboration with key clinical staff, Operational Directors/Managers and external partners to ensure the property portfolio supports delivery of the Trust’s aim to be outstanding in all it does.

Main duties of the job

1.   Assist the Associate Director of Estates and Capital with the development of the Estates Strategic Plan and its associated documents to ensure that the property portfolio is patient focussed and makes the most effective contribution to the delivery of the Trust’s strategic objectives. 2.  Through effective planning, ensure the property portfolio adapts to the Trust’s changing strategic requirements including identification and implementation of new property initiatives. 3.   Take the lead in planning for the adoption of the Harplands premises from the PFI Provider in 2030, including working with other Estates Managers to determine how its requirements will be integrated into the Trust’s Estates function. For further duties and responsibilities, please refer to the attached Job Description & Person Specification.

Detailed job description and main responsibilities

Specialist/Technical requirements Systems and Equipment 1.   Lead manager for upkeep and interrogation of property systems containing complex information including occupation, lease details, service level agreements, six facet survey data, asbestos registers ensuring. 2.   Identifies requirements for new and improved systems and equipment and prepares business cases. 3.   Undertakes complex surveys and trials/testing of new systems of equipment to develop and improve the delivery of the Estates function. 4.   Utilises corporate Communications and IT systems effectively. Judgements 1.   Makes judgements on a range of highly complex facts and situations in response to changing priorities and competing demands including: •PFI contract •Leases •Other complex contracts •Works options, changes and costing •Resources •Building and health and safety regulations •Time constraints to minimise loss of clinical function •Procurement options for each major work •Risk management •Asset management •Evaluation of performance against contract •Analysis of specialist technical information •Interpretation of legislation, technical guidance, best practice codes 2.   Works autonomously in ensuring services are delivered and targets are met, interpreting and acting upon complex surveying and property. 3.   Makes critical decisions in the face of conflicting priorities taking account of strategic and operational plans, risk and resources. 4.   Makes judgements across a wide range of highly technical issues, taking account of the sometimes conflicting demands of legislation, health and safety requirements, healthcare standards and financial constraints. 5.   Makes complex judgements consistently within the context of the CARE values and the Trust’s commitment to be outstanding in all it does. Communication 1.  Takes the lead on communication about complex PFI’ lease and other property matters with senior managers, external professionals and other stakeholders. 2.  Provides, receives and analyses complex information and uses data to produce reports and communicate property, technical project-related information with specialists, and non- technical individuals including clinicians, Directors, Board members and stakeholders. 3.   Develops and implements effective channels of communication to ensure information is disseminated in a timely and appropriate manner.