Personal Medical Secretary

Job overview

An exciting opportunity has arisen for a Personal Medical Secretary to join our Team.

The Personal Medical Secretary will provide a comprehensive service to the Consultants and Specialty Teams with the minimum of supervision.  Organise your workload and co-ordinate activities with other Medical Secretaries to ensure that an efficient service is provided.  It is essential that you should exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

Interviews will take place on 30th July 2025

The Job Description and Person Specification are subject to change and currently under review.

Main duties of the job

• To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.• Keep diary up to date, arrange appointments, and arrange travel and accommodation.• Operate an effective bring forward system and filing system.• Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.• Type discharge summaries as appropriate• Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.• To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly.  Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.

Detailed job description and main responsibilities

Opening date: 11/07/2025

Closing date: 20/07/2025

Shortlisting date: 22/07/2025

Interview date: 30/07/2025

• To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.• Keep diary up to date, arrange appointments, and arrange travel and accommodation.• Operate an effective bring forward system and filing system.• Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.• Type discharge summaries as appropriate• Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.• To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly.  Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.