Personal Medical Secretary

Job overview

Trauma & Orthopaedics | Clinical Support Services Division

• hours per week - to be worked Tuesday 9am-5pm, Wednesday 9am - 12.45pm and Thursday 9am-5pm

Based at Whiston Hospital

We are looking for an organised and proactive Personal Medical Secretary to support our Trauma & Orthopaedics Consultants and clinical teams. This is a key role within a fast‑paced specialty where excellent administrative support is essential to providing high‑quality patient care.

Apply now to join our team.

The JD & PS are currently under AfC review and are subject to change.

Main duties of the job

• Provide comprehensive secretarial support to Consultants and the wider T&O team. Manage diaries, appointments, clinical correspondence and audio typing. Support meetings, prepare documents and take minutes. Liaise with patients, clinicians and departments professionally and efficiently. Ensure timely handling of referrals, investigations and patient queries.

We’re looking for someone who is:

• Highly organised with strong audio typing and administrative skills. Able to work independently in a busy environment. Confident communicating with patients and clinical staff. Accurate, detail‑focused and discreet. If you’re motivated, adaptable and committed to delivering excellent support in Trauma & Orthopaedics, we’d love to hear from you.

Detailed job description and main responsibilities

To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians. Keep diary up to date, arrange appointments, and arrange travel and accommodation. Operate an effective bring forward system and filing system. Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed. Type discharge summaries as appropriate Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not. To manage and maintain 18-week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system.