Personal Assistant

Job overview

Are you interested in a career in the NHS? Do you have strong administrative and organisational skills with previous Personal Assistant (PA) experience? If yes, we would love to hear from you!

We are looking for a dynamic and creative individual, who has previous experience of working at a senior Personal Assistant level and is able to bring relevant knowledge, skills, and experience to support a senior management team in our Estates and Facilities services.

You will be highly organised, efficient, reliable and practical, with a flexibility of approach to the role; working independently as well as part a wider administrative team. Duties will include overseeing and managing diaries, organising meetings both internally and externally, including the coordination of the forward planner, agendas, papers and taking accurate minutes.

You will have excellent verbal and written communication skills and will be a self-motivated member of our team with enthusiasm to share your knowledge, particularly when managing and mentoring more junior team members.

Our team are supportive and friendly and enjoy good working relationships with partner agencies. This role is based at St Marks Hospital, Maidenhead, with travel to other sites.

You must be a driver and have use of a car.

Main duties of the job

• Administrative support to managers within the senior leadership team

• Establishing systems for reporting and maintaining secure databases

• Providing high quality and effective administrative, clerical and secretarial support including arranging meetings and venues

• Develop effective and innovative work practices to maximise effectiveness

• Create presentations, documents and reports when required

• Act as a link across administration teams in other services

• Supporting the team with projects, such as monitoring utilisation of the estate

Detailed job description and main responsibilities

The “must haves” for this role:

• Previous experience of a Personal Administrator or senior admin role
• Strong communication skills
• A pro-active self starter
• Flexibility
• Car driver with access to a car for work purposes

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We’re committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to call: Martin Mannix on 0787 6447726 or email : [email protected] who’ll be delighted to help.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.