Personal Assistant

Job overview

Personal Assistant to the Deputy Director of Workforce/Workforce Leads managing day-to-day diaries, meetings and travel. Managing action logs to ensure timely completion.

The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties.

Main duties of the job

• Proactively manage/support the workload to ensure that all urgent and sensitive issues are dealt with in a timely manner
• Proactively handle queries and information requests in an efficient manner
• Act as the filter and main point of contact for internal and external contacts, representing the Deputy Director of Workforce (DDoW) in an appropriate manner at all times
• Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally

Detailed job description and main responsibilities

Day to day organisational management and Communication.

Proactive and Dynamic approach to deadlines and workload management.

Attention to detail and acting appropriately on delegated responsibility.

Variety of administration tasks including adapting to new technologies and software with services operating with blended remote and office based working.

(Full JD/PS Attached)