Personal Assistant to ADO (Medicine)

Job overview

Personal Assistant to ADO

Department: Medicine

Band: 4,  £26,530 - £29,114 Per annum, pro rata if part time

Hours: Full time, 37.5 per week, all MKUH roles will be considered for flexible working

Milton Keynes University Hospital are excited to announce that we are recruiting a Personal Assistant (PA) for the Associate Director of Operations (ADO) of Medicine. You will be working closely with three other PAs from our other hospital divisions, the Deputy ADO and will be directly line managed by the ADO.

Your main role will be providing administrative support in accordance with agreed standing operating procedures that enables a high quality, effective customer focussed service to be delivered and ensuring that anyone contacting the ADO has an experience that is in line with the Trust’s values.

It is essential that you are confident in Microsoft Office, able to work in an inclusive and diverse environment, able to handle confidential and urgent information. Ideally, you would have had previous experience within a similar role or strong administrative experience.

Lastly, your role is based on Milton Keynes University Hospital site at Oak House where you will have access to our Eaglestone Restaurant and free car parking (including electrical charging).

Please note that we are not able to offer sponsorship for this role.

Interview date: w/c 11 November 2024

Main duties of the job

To provide high quality personal assistant support to the ADO, Divisional Director, and Management Team ensuring that they are fully briefed and prepared for all activities.

To provide administrative support in accordance with agreed standing operating procedures that enables a high quality, effective customer focussed service to be delivered.

To liaise with a wide range of people, internally and externally on behalf of the Trust, ensuring that a professional image of the Trust and the ADO. Divisional Director and Management Team is maintained at all times.

Responsibility for ensuring that anyone contacting the ADO, Divisional Director and Management Team has an experience that is in line with the Trust’s values

Detailed job description and main responsibilities

To prepare/draft meeting agendas and supporting paperwork ensuring this information is circulated to the relevant individuals in good time. Arrange for speakers, equipment, venues, catering and other appropriate requirements.

To attend meetings and take detailed accurate minutes, initiating action on identified issues as appropriate. To ensure that minutes are produced in accordance with the agreed format, to the required standard of accuracy and distributed as necessary.

Please refer to attached Job description for further information.

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity, and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once enough applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system.  Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS.   This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.