Personal Assistant - Neurology

Job overview

We’re excited to offer an opportunity to join our dynamic department in a key role that really makes a difference. We're on the lookout for someone who is highly organised, adaptable, and confident working independently to solve problems as they arise. If you bring a proactive attitude and a consistently professional approach to everything you do, we’d love to hear from you.

In this role, you'll deliver a high-quality secretarial service to the senior managers, clinical directors and matrons within Renal and Neurosciences. You’ll also play a vital part in supporting other managers and functions across the division of medicine as needed.

Sound like the right fit for you? We’d be delighted to tell you more – don’t hesitate to get in touch!

Main duties of the job

Key elements of the role include diary management, preparing agendas and recording minutes for meetings, raising orders and managing recharging to other centers.

You will ensure documents are filed and stored safely , maintaining confidentiality and good governance. You will also communicate effectively with colleagues within and outside the team.

You will be joining a supportive team who strive for the very best for our patients and staff.

Lancashire Teaching Hospital NHS Foundation Trust is one of the largest NHS organisations in the country and we have 10000 fantastic staff working hard to deliver quality services to our patients and their families.

Detailed job description and main responsibilities

Provide direct secretarial and administration support to the Speciality Business Managers, Clinical Directors and Matrons for Renal and Neurosciences services and the wider team.

• The role includes proactively management of diary and ensuring effective scheduling of appointments.
• Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance.
• Act as a minute secretary for meetings, some of which may cover complex discussions and actions.
• Act as first point of contact for all internal and external to deal with all forms of enquiries
• Maintain an up to date, effective electronic and paper filing system.
• Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
• Have an up to date knowledge and experience of Microsoft packages i.e. Word, Excel and Powerpoint and use of email and internet.
• Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required