Personal Assistant & Medical Secretary

Job summary

Main duties of the job

To manage the diaries for the Consultant Psychiatrist & Modern Matron for the unit.

Participate in ensuring the unit's electronic diary is accurate and up to date at all times to include such information as ward rounds, meetings, assessments etc.

Plan and organise meetings, both internally and externally, conferences and development events including Away Days and any other special events as required by the Consultant Psychiatrist & Modern Matron for the unit.

Accurate transcription.

Acknowledge, compile and type all correspondence, reports and clinical documentation generated by the Consultant Psychiatrist & Modern Matron and draft responses as appropriate. Convert tabular information into a spreadsheet and graphical format and administer any relevant databases.

Ensure collation and distribution of relevant confidential and often sensitive information.

Liaise and communicate effectively with internal and external organisations, staff and service users and parent/carers as required.

To provide administrative support in investigations that are taking place within the service as assigned to the Consultant Psychiatrist & Modern Matron for the unit.

To co-ordinate and communicate with relevant staff and personnel in arranging disciplinary hearings, ensuring all relevant communication and correspondence is undertaken with Human Resources and key staff involved.

See attached job description.

Job responsibilities

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.