People Flexi Bank - Building Coordinator

Job overview

Looking for flexible work in the NHS?

The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.

Why join the Flexi‑Bank?

Work flexibly – choose shifts that suit your lifestyle and availability

Access more opportunities – pick up shifts across mental health, community and acute care settings

Get paid fairly and on time – competitive rates and fast access to earnings through Stream

Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team

Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey

Main duties of the job

Surrey and Borders Partnership NHS Foundation Trust  is looking for someone who will report to the Facilities Manager and will oversee the safety and maintenance of designated buildings ensuring that these properties are compliant and all applicable regulations. Recommending and coordinating improvements to the property as needed to ensure a safe, functional, and appealing space. To achieve this, you will need to be the focal point for several streams of work including outsourced soft and hard facilities management contracts, improvement initiatives, compliance obligations.

Location: 18 Mole Business Park, Leatherhead, KT22 7AD

Working Pattern: Monday to Friday 9Am to 5 PM

• Suitable for someone who
• Excellent customer services and communication skills to be able to work with people at all levels both at the Trust and other organisations.
• Ability to work independently and to use own initiative to make decisions/take action when appropriate
• Willingness to undertake additional training as required
• Well organised and able to prioritise multiple issues or tasks
• Establish and develop service delivery performance.

Detailed job description and main responsibilities

Key responsibilities

Strategic o To support the Facilities Manager in the development of FM services and act as service matter expert for service delivery.

Facilities Management o To execute the delivery of all Facilities Management services, both hard and soft services, within the portfolio Hubs to meet the statutory, quality and customer requirements of the Trust. o To ensure that Facilities Management services are delivered in a safe and customer focused manner. o To supervise outsourced suppliers and ensure they provide services in line with agreed contractual arrangements as part of the effective delivery of services. o Support the Property department’s response to audit requirements and actions. o To ensure that relevant Property risks are regularly reviewed to reflect the operating risks and that mitigating actions are undertaken. o Raising issues relating to cleaning with on-site contractors and escalating to Facilities Manager where appropriate. o Manage the allocation of building resources, such as office space, clinic rooms and car parking in line with trust guidelines. o Establish and update systems to record the allocation of building resources. o Perform regular quality inspections/site walk arounds, addressing all internal and external communal areas on a daily basis for cleanliness, checking any faults to equipment, any damage to the building and any health and safety risks.

Financial o To deliver sound financial control for operational activities and related budgetary control, within the scope of role and responsibility o To support the development of Community Hub business cases as required for service changes.  Adhere to Standing Financial Instructions and ensure they are followed.

Compliance o Ensure statutory and NHS compliance of buildings. o Ensuring related policies are embedded in practice and reviewed in relation to changes within Service delivery.

Health, Safety and Security: o Operate and promote working practices which ensure a safe working environment for self and others, contributing to the development of a safety culture among the team. o Ensure actions arising from risk assessments, infection control audits, statutory compliance audits and security audits are completed and recorded. o Manage the site property folder to ensure that is it fully up to date and information remains relevant. o Ensure compliance with water regulations and that little used water outlets are risk assessed, flushed and recorded in line with L8 guard. o Plan and conduct regular fire evacuations and ensure outcomes are recorded. o Coordinate services to ensure that the site has up to date business continuity plans and that these are regularly reviewed.

People management o Ensure that both directly employed and outsourced contracted staff are suitably qualified and trained. o Ensure that HR policies and management standards are adhered to for absence.

Quality: o Ensure all soft and hard FM work is successfully delivered by relevant contractors and that the outcomes are recorded onto monthly performance dashboards. o Lead and support on regular audits of service standards and ensure that resulting actions are completed and aim to resolve.

Service improvement: o Manage the handover of new assets being delivered into service. Ensure that they are maintained in a manner which keeps them performing at an optimum level.