PA / Office Manager

Job overview

We are pleased to offer an exciting opportunity for a highly organised and professional individual to join our team and provide a high standard of administrative support across our services.

You will be part of a friendly, compassionate and supportive team who are committed to delivering high‑quality services. We are looking for someone who shares our values and is motivated to contribute to a positive and efficient working environment.

Main duties of the job

Key Responsibilities

• Knowledge of a full range of secretarial procedures and software programmes through RSA3/NVQ3 or equivalent experience
• To be able to use SystmOne, the Trust’s electronic health record system

• Ensure a full, efficient and Secretarial / Administrative service is provided.
• Provide comprehensive personal assistant support.
• Set up the necessary systems for the office and adapt these as necessary within the developing role.
• Manage heavy diary commitments to enable smooth running of the schedule.
• Ensure high level of confidentiality especially with regard to client related work.
• Ensure letters, memos and reports from the Department are of high quality.
• Responsible for ordering items, checking within budgets, ensuring goods are received
• Responsible for disseminating information to all qualified and unqualified staff in a timely manner.
• Supervise and monitor return of requested information, documentation and work streams from the operational team to the office to ensure effective workflow.
• Provide cover for other Secretarial / Administrative staff when required
• Organise meetings as appropriate including preparing the agenda, obtaining and compiling and preparing support papers.
• Organise workshops as appropriate including booking

Detailed job description and main responsibilities

• Please see job description which is attached for full details of this post and its main responsibilities.