Outpatient Services Senior Administrator

Job overview

The Patient Service Centre (PSC) Senior Administrator role is essential to our Outpatient Service, playing a crucial role in the support of the service, patient experience and out administrative pathways and processes. The applicant will contribute to providing seamless care to our patients.

This role involves supporting the PSC Supervisors with leading a team compromising of Senior Administrators and Assistant Administrators in the operational delivery and clinical governance of Outpatient Services.

The PSC consists of five teams, all of whom work collaboratively to support each other when needed. Our teams are:

• The Pre-Registration Team – responsible for registering all referrals onto the system and actioning the patient responses to text reminders.
• The Rapid Access Team – responsible for registering and booking appointments for all patients referred in for suspected cancer within the national RTT timeframe of two weeks.
• The Surgical Team – responsible for booking new appointments for the surgical specialities.
• The Urgent Long-Term Care Team – responsible for booking new and some follow-up appointments for the general and specialist medicine specialities.
• The Head and Neck Team – responsible for booking new and some follow-up appointments for head and neck specialities, including the Ophthalmology.
• Clinic Maintenance Team - responsible for setting up Outpatient clinics. This also involves rescheduling and cancelling down clinics.

Main duties of the job

The PSC is a fast-paced and ever-changing environment, and as such we require all our staff to be multi-skilled, proactive and enthusiastic.  The role of a Senior Administrator in the PSC consists of key duties outlined in the job description.

The Outpatient Service Team is a hard-working Team who are highly motivated and effective, as a large Trust we have Services at 6 of the sites and we provide key services within the patient pathway for Outpatient and in-patient activity.  We work hard as a Team to continually ensure that patient care is at the forefront of our service. We are a professional and diverse team with different experiences and challenges and recognise that both professional and pastoral care for our teams is a priority.

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.