Office Manager - Community Learning Disabilities Team

Job overview

We are seeking an experienced, highly organised and proactive Office Manager to join our City and South Learning Disability Team who support adults with Learning Disabilities when their needs cannot be met by mainstream services.

This pivotal role ensures the smooth running of our office operations and supports staff and management in maintaining an efficient, welcoming, and productive working environment.

If you are passionate about inclusion, respect, and equality, this is a role where your values will align with your work. You’ll be part of a dedicated team making a real difference in people’s lives.

Collaboration is key to our success. In this role, you will support and coordinate the Team Administrators, helping them work together to provide effective and responsive administrative support to the wider team.

This role is a 12 month fixed-term contract. Your working hours will be 9-5pm Monday to Friday  with the majority of your time on site and some flexibility to work from home.

Main duties of the job

In this role you will manage and co-ordinate the administrative support to the City and South Learning Disability Team to enable the service to deliver improved outcomes for adults with a learning disability.

This role will involve duties such as to:

• Oversee day-to-day office operations and administrative systems
• Support and supervise the Team Administrators, promoting teamwork and shared learning
• Work closely with your Team Manager to achieve meeting service needs
• Administer meetings
• Co-ordinate annual leave and rotas using electronic systems
• Maintain accurate records and ensure compliance with Trust policies and procedures
• Liaise professionally with people accessing services and their families as well as with internal teams and external partners
• Promote a safe, inclusive, and welcoming environment for staff and visitors
• Use of the Trust's Electronic Patient Record system

Please refer to the job description attached for a comprehensive list of duties.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Interviews for this role will be held on Friday 12 September at our Slade Site in Oxford (OX3 7JH).