Neurosurgery Medical Secretary

Job overview

Clinical Neuroscience is based at the Royal Hallamshire Hospital (RHH) and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire servicing a population in excess of 2.2 million. The Neuroscience Directorate includes, Neurosurgery, Paediatric Neurosurgery and Stereotactic Radiosurgery, Neurology, Neuropsychology and Neurophysiology. There are 51 Neurosurgical beds on N Floor and critical care facilities are housed on K floor. Paediatric services are provided at the Sheffield Children’s Hospital.

The fundamental goal is to improve the quality of care offered to the neurologically impaired patients so that they can live as productive and independent lives as possible.

The role of Medical Secretary is varied however the core values of the role are to provide a comprehensive and efficient secretarial service to the consultant neurosurgeon team. Ensuring that the neurosurgery theatre lists are fully utilised and that neurosurgery patients are appropriately managed through their care pathways adhering to National Waiting Time targets.

We have 2 vacancies available:

• 1x Permanent, Part time - 18 hrs a week
• 1x Fixed term, Full time - 37.5 hrs a week

Main duties of the job

• Arrange and book theatre lists
• Liaise with the inpatient Service Co-ordinator and Neurosurgery Operational Manager to ensure that sufficient theatre lists are available
• Manage the relevant in-patient waiting list, ensuring adherence to the Trust and National waiting list policies and procedures.
• Arrange hospital admissions for neurosurgery patients.  This will include arranging pre-operative assessments and admission dates.
• Ensure that the relevant equipment is available for operative cases, as directed by the consultant.
• Be the first point of contact for queries
• Type patient correspondence and accurately maintain records of patient correspondence.
• Maintain an effective investigation tracking system using the Trust Lorenzo application.
• Take ownership of individual patient pathways and to make sure relevant comments are added to the relevant
• Information Services tracking systems on a regular basis.
• Liaise with the Clinic Support Team regarding outpatient appointments as necessary.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.