Medicines Supply Hub Supervisor & Business Administrator

Job overview

Our friendly and busy Medicines Team at North West Ambulance Service are seeking an organised and motivated individual to provide business administration and support the day to day supervision of the service.

You will have: •    Positivity and the desire to strive for a high standard of service delivery •    Fluent use of Microsoft 365 including Excel, PowerPoint, Word, Outlook, Publisher, Teams, SharePoint, etc •    Excellent communication skills both written and verbal •    Be well organised •    Planning and prioritising skills in a busy environment and be able to reorganise work in view of conflicting and changing priorities •    The ability to supervise staff helping them to problem solve to ensure medicines are where they need to be when they are needed •    Pharmacy based experience and/or qualifications are desired but full training will be provided in the operations of the Medicines Supply Hub to build upon existing skills, qualifications and experience

Main duties of the job

Your main duties would be: •    Supporting the Medicines Team’s projects by organising workloads and maintaining tasks, actions and risks associated with projects. •    Supporting the Medicines Team with all aspects of business administration, including taking minutes, organising agendas, calendar management, organising personnel records, etc •    Administrative support for digital systems in use within the Medicines Team •    Data inputting and extraction, data organisation for analysis, typing, document formatting, creating reports. •    Controlled drugs stock management including the checking of supplied orders before distribution •    Supervisor responsibilities for the Medicines Supply Hub and its team of Medicines Supply Assistants as part of a rota (approximately two days a week plus cover for leave) •    Support the day-to-day management of medicine supply activity

Detailed job description and main responsibilities

The role will be based in the office at the Medicines Supply Hub in Ribbleton, Preston.

Working hours will be Monday to Friday 8am to 4pm.  Due to the supervisory element of the role the location, days and hours are fixed to fit in line with current rota requirements.  The ability to work flexibly in times of peak demand is required to support the critical nature of the service provided.

Please ensure you have read the full Job Description and Person Specification before applying for this role.