Medical Student Administrator

Job overview

Are you a proactive, organised and detail-focused individual? Do you enjoy working in a fast-paced, varied environment? Do you have excellent communication skills and a passion for supporting education?

We are looking for a Medical Student Administrator to join our Medical Education team at the Sussex Education Centre in Hove. The successful candidate will play a key role in coordinating undergraduate placements for Brighton and Sussex Medical School (BSMS) students and supporting the delivery of high-quality psychiatry teaching across all phases of the curriculum.

The post holder will work closely with the Medical Student Programme Manager, Undergraduate Leads, and wider faculty to ensure student timetables, rotas and teaching materials are effectively managed and communicated. They will also provide administrative support for projects, liaise with actors for virtual teaching sessions, and act as a point of contact for students, supervisors, and external partners.

This role is offered on a hybrid basis. Office-based days will usually be at Sussex Education Centre in Hove, but the ability to travel to other locations across Sussex to support events and undertake site visits is essential.

We welcome applications from candidates wishing to work part time, but working days must include Monday and Friday, with the flexibility to work at the Education Centre to provide support for in-person teaching if required.

Main duties of the job

The first point of contact for BSMS Medical Students, Physician Associate Students and supervisors, the post holder will deal with a wide range of queries, both in person and via email. In addition, they will be the primary contact for our acute trust partners and will deal with all types of communication which need responding to in a timely and efficient manner. The role holder will prioritise the work of the team according to the demands of the service; ensuring student placements are undertaken and effectively monitored.

The post holder will fulfil a key administration role to ensure the delivery of an effective medical education service to the highest quality and standards in line with the requirements of the Trust and Medical School, to ensure undergraduate placement competencies are delivered appropriately.

Detailed job description and main responsibilities

• To be the first point of contact for undergraduate medical students and physician associate students for all queries relating to placement, education and learning. • To work with the Medical Student Programme Manager to ensure the timely communication of rotas, timetables and handbooks to medical students, physician associate students and placement supervisors. • To provide support to the Undergraduate Medical Student Leads with the virtual and face to face delivery of psychiatry teaching across all 3 phases of the undergraduate medical course. • To provide ad-hoc PA support to the Undergraduate Leadership team and Undergraduate Locality Medical Student Leads to ensure team projects and initiatives run smoothly. • To liaise with and book actors for virtual teaching under the supervision of the Medical Student Programme Manager. • To provide practical on-site support to the wider Medical Education Department at the Sussex Education Centre and other venues as required and in negotiation with their line manager, for example liaising with external catering and making room bookings. • To devise and develop integrated media marketing communication programmes to support the strategic and operational initiatives of the department. (e.g. website, podcasts, e-communication). • To receive and interpret the guidance and protocols relating to the above areas of work to ensure internal policies are in line with BSMS Psychiatry. • To work as an integral member of the Medical Education Team, including being a stakeholder in the departmental development and strategy and providing cover for colleagues as and when necessary. • To represent the Trust at internal and external meetings.