Medical Staffing Rota Coordinator

Job overview

Working within the rota team, the post holder will provide comprehensive administrative support for the production and running of medical rotas within the Trust’s Medicine Group.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

• To support the production and maintenance of resident doctor on call rotas for the medicine group throughout the Trust ensuring that they are compliant with New 2016 Junior Doctor Contract and that they are equitable for all staff
• To support the design, production and monitoring of new medical rota templates, when required, ensuring compliance with New 2016 Junior Doctor Contract EWTD
• Produce and maintain live working rotas the Medicine group on Trust intranet, updating with live swaps and names of booked doctors covering vacancies.
• Work with resourcing to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
• Distribute rota’s to all new starters in the Medicine group, for training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.

Detailed job description and main responsibilities

• To support the production and maintenance of junior doctor on call rotas for the General Surgery Group throughout the Trust ensuring that they are compliant with New 2016 Junior Doctor Contract, EWTD and New Deal regulations and that they are equitable for all staff.
• To support the design, production and monitoring of new medical rota templates, when required, ensuring compliance with New 2016 Junior Doctor Contract EWTD, New Deal regulations and bandings and enhancements.
• Produce and maintain live working rotas the Medicine Group on Trust intranet, updating with live swaps and names of booked doctors covering vacancies.
• Work with medical workforce team to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
• Distribute rota’s to all new starters in the Medicine Group, for training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.
• To support the production and maintenance of Consultant on call rotas for the Medicine Group throughout the Trust.
• To support the amendment of on call rotas in a timely fashion to reflect leave, swaps, sickness absence or any other reasons requiring amendment of on call rota.
• To support the identification of any gaps in on call rotas reporting of such gaps to Temporary Staffing Services in a timely manner to maximise the chances of obtaining appropriate cover.
• To support the management of any enquiries relating to on call rotas ensuring that they are dealt with and responded to in a timely manner.
• To ensure that all leave and swaps are accurately recorded in a timely fashion and to ensure that all rotas are updated accordingly to ensure rotas remain accurate at all times.
• To ensure that all sickness absence of doctors in training is recorded promptly and accurately to ensure that rotas remain accurate at all times.
• To lead the monitoring of sickness absence of doctors in training and to ensure that all breaches of sickness absence targets are notified promptly to the Clinical Leads and the Service Managers for Medicine Group.
• To lead the management of leave of doctors who fall under the line management of the General Medicine Group to ensure that all leave is accurately and promptly recorded.
• To support with the arranging and preparation for Resident Doctor or Junior Clinical Fellow interviews.
• To undertake any project work relating to rotas or rota management, as required
• To provide support with maintaining and updating the Tempre (Allocate) system for the Medicine Group ensuring that it is regularly reviewed.
• Negotiate locum cover with locum bookers for sickness absence within the agreed Divisional protocol. Review CV's of potential locums before submitting for Consultant approval to ensure locum meets minimum requirements. Keep an up to date internal locum register.
• In liaison with the Training and Development Manager co-ordinate Directorate induction days for junior medical staff at the start of each rotation.
• Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
• To undertake any other Administration duties across the General Medicine Group of a similar nature consistent with the responsibilities of the post in order to provide a quality service.
• To support the successful transition for Medic Online

For further details of the role please see the attached job description.