Medical Staffing Rota Co-ordinator

Job overview

The post holder will have overall operational responsibility for ensuring that the Surgical Care Group has sufficient medical cover to meet service demands.

The post holder will work closely with the Surgical Care Group Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.

Please note, this vacancy may close early if a sufficient number of applications have been received.

Job description subject to change as per AfC review.

Main duties of the job

• Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
• To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
• Monitor and record TRAC forms for medical staffing vacancies.  Liaising with Clinical Director and Directorate Manager for actioning.
• Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
• Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
• Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.

Detailed job description and main responsibilities

KEY DUTIES

• Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
• To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
• Monitor and record TRAC forms for medical staffing vacancies.  Liaising with Clinical Director and Directorate Manager for actioning.
• Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
• Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
• Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
• Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR.  Escalate triggers appropriately for action
• Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
• Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
• Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
• Ensuring they are recorded on ESR when they have taken place.
• Escalate complex queries to Associate Director Manager/ Directorate Manager
• Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
• General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying.  Participate in housekeeping of the office environment.
• To work in a flexible manner in accordance with the Trust Policy.