Medical Secretary/PA

Job overview

To provide a comprehensive Medical Secretary and PA service to Consultants within the specialty, including co-ordinating meetings, optimising Clinic time, ensuring compliance with CCG requirements, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.  Where required, line management of Band 3 support secretaries, including mentoring for career progression and overseeing the progress of Apprentices.

Main duties of the job

An opportunity has arisen for a highly motivated and experienced Secretary/PA to join our extremely busy department.

We are looking for someone with an approachable, helpful, flexible attitude who enjoys working as part of a team. You should have a good standard of English as well as good communication, administrative, and organisational skills and be able to work to deadlines. Previous secretarial experience is beneficial and medical terminology knowledge is also advantageous.

The main responsibilities will include consultant diary management, updating the department’s information systems and typing clinical correspondence. A keen eye for detail, typing accuracy, willingness to learn and the ability to pick up new IT systems are therefore essential, as is the ability to prioritise and multi-task. Good communication skills are essential as the role will involve contact with patients, GPs, and colleagues of all levels.

This varied role offers an excellent opportunity for you to develop new skills and gain experience in a busy office setting.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 26th October 2025

Interviews are due to be held on 5th November 2025

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.