Medical Secretary

Job overview

An exciting opportunity has arisen for a Medical Secretary to join the Sleep Service within Respiratory Medicine at Trafford General Hospital. This is a full-time, Band 3 position supporting a fast-paced and exciting service. The role requires advanced audio typing skills, medical terminology proficiency, and the ability to manage a high workload effectively. You will provide essential secretarial and administrative support to consultants, fellows, and physiologists, ensuring smooth service delivery for both Trafford and Withington hospitals.

If you have strong organisational skills, experience in administration, and the ability to work in a fast-paced environment, we encourage you to apply.

This role is solely based at Trafford General Hospital.

Main duties of the job

• Secretarial & Administrative Support: Provide comprehensive secretarial services, including reviewing and typing of medical reports and letters, ensuring accuracy and adherence to deadlines.
• Referral & Appointment Management: Process non-GP referrals and help coordinate the service's appointments alongside the waiting list managers.
• Correspondence & Communication: Liaise with GPs, patients, and multidisciplinary teams, ensuring timely and effective communication.
• Clinic & Waiting List Coordination: Monitor and manage waiting lists in collaboration with the waiting list clerks to minimise delays in patient care.
• Record Keeping & Compliance: Maintain accurate and up-to-date patient records, ensuring compliance with Data Protection and Caldicott guidelines.
• Operational Support: Assist in arranging meetings, managing diaries, and supporting junior office staff where necessary.
• Cross-Cover Support: Provide cover for colleagues as needed to ensure the continuity of service.

This role plays a critical part in the efficiency of the Sleep Service, ensuring timely patient care and operational excellence.

Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading.  So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [email protected].

We’re looking forward to hearing from you!