Medical Secretary

Job overview

THIS POST IS FIXED TERM/SECONDMENT FOR 8 MONTHS TO COVER MATERNITY LEAVE

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

Working as a member of the General Surgical Team, providing efficient and effective secretarial support for Consultant General Surgeons, thereby supporting the delivery of high quality service to patients and staff within the Specialty.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• Accurately carry out from audio/copy typing of patient related correspondence/reports using the appropriate software to agreed organisational standards/competencies. (Please refer to person specification and training specification).
• Produce standard letters on behalf of the clinical team.
• Type complex reports/letters, ensuring accuracy and within specified timescales.
• Ensure that accurate, timely information is entered and maintained on the appropriate patient information system.
• Assist in maintaining the specialty waiting list, ensuring accuracy of information on relevant system ensuring:

(a)   waiting lists are fully utilised.

(b)   short notice cancellations are replaced.

(c)   routine patients are admitted chronologically.

• Enter patients onto waiting list on WPAS system, ensuring accuracy of data.
• Process casenotes via IFIT in a timely manner.
• Request/dispatch casenotes from/to locations, Health Board as necessary, ensuring a timely response.

Detailed job description and main responsibilities

An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers

The post holder will support the delivery of a comprehensive high quality medical secretarial administrative service.