Job overview
An opportunity has arisen for a part time Medical Secretary to join our friendly administrative team in the Specialist Learning Disability Services in Welwyn. As a member of the team you will provide a smooth and efficient, high quality secretarial and administrative support across the team. The successful applicant will provide a vital link for staff, patients, relatives and outside agencies to the team.
Main duties of the job
- Responsibility for ensuring all correspondence is accurately and appropriately presented using current 'methodologies and medical terminology used by the Consultant Psychiatrists and the LD Community Teams.
- To be highly skilled and experienced in the full range of secretarial work practices, software programmes and specialised functional terms.
- To be highly proficient and expert in compiling and updating patient notes and on the Client Information System, for which the job holder will undertake training.
- To use proficient Internet skills to access, search and retrieve data relevant to the job.
- To use touch typing, audio aand speedwriting skills as necessary in daily work.
- To use knowledge and experience to meet the needs of the Consultant Psychiatrists and the team by completing non-routine tasks on a daily basis.
- To update skills as necessary and attend all required HPFT mandatory training relevant to the post.
- To work unsupervised on a daily basis, prioritising own workload, using initiative as to' what is routine and what is urgent.
- To use agreed guidelines/procedures and developed knowledge, skills and qualifications when working autonomously and managing own work.
- To participate in yearly appraisals with supervisor or line manager.
Detailed job description and main responsibilities
The successful candidate will have experience and skill in these key areas:
- Excellent typing/document editing skills.
- PARIS electronic patient records database (full training will be given)
- Microsoft Office package
- Ability to work under pressure and multitask meeting notes with other secretarial duties.
- Support the Consultant Psychiatrists and the wider team.
The post holder will be required to support other secretaries’ workloads during times of absence. To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.
Candidates should be able to demonstrate that they can prioritise and manage their own workload whilst maintaining a positive, professional and calm approach. Excellent IT skills, a good working knowledge of Microsoft office and accurate copy and audio typing skills are essential. This is a very busy and varied role, responsible for all aspects of administration and will involve service user contact, so good interpersonal skills are required.
Applicants must have demonstrate extensive relevant experience working in a secretarial/administrative position and contribute to the values of HPFT – WELCOMING, KIND, CARING, RESPECTFUL and PROFESSIONAL.