Medical Secretary / Personal Assistant - Gynae-Oncology

Job overview

An opportunity has arisen for a highly motivated and experienced Secretary / Administrator to join our extremely busy department.  We are looking for someone with an approachable, helpful and flexible attitude who enjoys working as part of a team.

You should have good communication, administrative and organisational skills and be able to work to deadlines.

Previous secretarial experience is essential and medical terminology knowledge is also advantageous.

Please note this position is based on-site due to the needs of the service.

Main duties of the job

The main responsibilities will include triaging and managing referrals to the 2WW ERS Service, as well as EPIC work queues.

Updating the department's information systems as well as Trust and National databases, and typing clinical correspondence.

To provide a comprehensive administrative support service to the Gynae-oncology and Colposcopy team, including co-ordinating meetings, optimising clinic time, ensuring compliance with ICB requirements, booking appointments, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.

Collating and validating various data utilising Trust and National Databases.

Providing PA / Medical Secretary support to Consultants and CNS team.

Minute taking.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

• applied for a Graduate visa
• or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
• or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 3rd February 2026.

Interviews are due to be held on 10th February 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.