Medical Secretary, Band 3 - Oncology

Job overview

Medical Secretary, Band 3 (26.5 hours a week with potential to increase to 30 pw)

An exciting opportunity has arisen for an additional Part Time Band 3 Medical Secretary to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital.

Current hours are 26.5 hours but are likely to increase to 30 hours pw.

The hours can be worked over 4 or 5 days per week, Monday to Friday to suit.

This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.

Main duties of the job

You will ideally have secretarial experience and be accustomed to working in a high pressured and fast paced yet friendly environment.

As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills, and be an exceptional team player.

You will be expected to take responsibility for the workload of a team of consultants, involving typing and proofreading of clinical letters; chasing results; managing busy mailboxes and phones; liaising with a variety of clinical staff and departments.

You must be able to work both independently as well as within a team environment.

You will also be required to support the wider secretarial teams as necessary under the supervision of the Supervisor Secretaries.

Detailed job description and main responsibilities

- Use of voice recognition software to transcribe and proofread dictated letters

- High attention to detail and accuracy essential for typing and proofreading of clinical letters

- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.

- Typing detailed medical reports for legal use when necessary.

- Supporting consultant staff by assisting with the production and transcription of letters

- Take and transcribe minutes as appropriate.

- Chasing of scan results

- Diary management, including coordinating appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.

- Management of busy mailboxes and telephones

- Liaising with external organisations for the benefit and progress of patient care, such as GP surgeries, other hospitals, etc

- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses

See full Job description for further details

Additional Contact Details

Tanya Goodacre

Email: [email protected]

Tel: 0300 422 4032