Medical HR Administrative Assistant

Job overview

We are seeking a dedicated and enthusiastic Medical HR Administrator to join our dynamic Medical HR team. You will assist in providing a comprehensive, timely, and efficient Medical HR admin service across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation.

This is a fixed term appointment for 18 months, with the possibility of becoming permanent.

At DBTH, we're on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way.

Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top-notch support to efficiently meet our hiring needs.

This role offers a unique opportunity for career growth. Depending on the level of experience, we're open to offering a band 2 to band 3 development opportunity, reflecting our commitment to nurturing talent within our organisation.

We are looking for someone who is quick learning, has drive and enthusiasm and is willing to go the ‘extra mile’ for our customer base.  Ideally we are looking for someone with knowledge of Medical & Dental Terms and Conditions (visit NHS Employers website for information), experience of recruitment processes and the ESR payroll system however training will be provided.

Main duties of the job

By joining our Medical HR Team, you’ll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

• Manage the recruitment process for medical and dental staff,  using Trac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews. Ensure compliance with NHS Employment Check Standards and Trust procedures. Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications. Issue contracts of employment for medical staff. Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement. Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel. Send information to payroll provider for the maintenance of contractual employment records on ESR and other Trust systems. Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols. Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring. Assist with training staff within the department and contribute to departmental initiatives
• Manage the recruitment process for medical and dental staff,  using Trac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews.
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
• Issue contracts of employment for medical staff.
• Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
• Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
• Send information to payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
• Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
• Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
• Assist with training staff within the department and contribute to departmental initiatives

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

If you are inspired by the opportunity to positively contribute to our exciting future by being part of our amazing team, please apply today.  For further information and an informal discussion about the role please contact Claire Davies on [email protected].

Certificate of sponsorship

Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.