Medical Education Apprentice – Foundation Programme

Job overview

A fantastic new apprenticeship has been created to join the Medical Education team here at University Hospitals Plymouth NHS Trust (UHP).

Based within our Postgraduate Medical Centre, you'll be providing administrative support to the Foundation Training Programme which will include the onboarding, induction, education and training programmes for the F1 and F2 resident doctors at UHP.

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.

Main duties of the job

Working collaboratively with the Foundation Programme Coordinator and Foundation Programme Administrator you will help to ensure the successful delivery of the Foundation Training Programme at the Trust undertaking administrative activities such as arranging weekly and regional teaching, induction, processing recruitment related correspondence and documentation, sending of recruitment paperwork, online DBS applications and Occupational Health information, chasing any outstanding documentation and creating ESR assignments as and when required.

Detailed job description and main responsibilities

1.    Provide administrative support to the Foundation Training Programme Co-ordinator, Foundation Programme Directors and the Medical Education Manager as required. 2.    Provide relevant information and support, as requested, to all internal and external stakeholders involved in the foundation programme. 3.    Assist Foundation Doctors in the setting up of their e-portfolios. 4.    Inform foundation programme trainees of the dates and venues of the courses that they are required to attend. 5.    Prepare attendance registers, certificates and any other relevant paperwork regarding F1 and F2 teaching sessions. 6.    Coordinate ad hoc meetings with trainees and educational supervisors and any other meetings requested by the Foundation Team. 7.    Additional administrative support regarding the foundation programme as required. 8.    Ensure that all information regarding foundation programme placements, contact details and supervisory arrangements is available and up to date on all relevant systems 9.    To provide general office support within the Postgraduate Medical Centre Office as part of the administration team including but not limited to: •    Liaising with delegates, catering staff, medical reps and suppliers.  •    Support to presenters, including instructions on how to use the centre’s audio-visual equipment.  •    Re-organisation of seminar room furniture and display equipment including the movement of chairs, tables and screens as required.  •    Taking provisional room bookings.  •    Opening and closing of the teaching rooms and whole Centre. There may be occasions where you are required to work an evening or during the weekend, but this is not often, and adequate notice is given. •    Ordering equipment, catering, and stationery, ensuring all financial recording is carried out as appropriate and in line with Trust financial regulations. •    Reception cover & answering telephones.