Medical Education Administrator

Job overview

As part of the Medical Education Team, the post holder will support with the coordination of all student/learner clinical activity across the Trust providing administrative support to both the Placement/Medical Education teams and the wider Education Directorate.

The role also requires the collection/input of accurate data onto bespoke IT systems/Excel spreadsheets to support the production and distribution of reports.

A requirement to continually develop and maintain clear processes and systems to support all placement/clinical provision which impact and support quality of practice learning and student/learner progression.

The role requires the post holder to support all activity across all sites; therefore, there will be an expectation to travel across all sites within the Trust and to travel across the region to support our Higher Education Institutes (HEIs) partners with exams/open events etc.

Main duties of the job

• Support and maintain the processes in respect of all placement systems/medical education activity to ensure a quality standard of accuracy of data is established and maintained.
• To be flexible by providing good quality administrative support for both the placement & medical education teams. Depending on the service priorities, there may be a need to cover for sickness/annual leave etc.
• Monitor, update, and maintain data/cleansing for the Practice Assessment Record and Evaluation (PARE) system & In-place databases, and all other platforms that serve NHS England and our local Higher Education Institutes (HEIs).
• Organise & coordinate all administration PARE placement audits, a requirement for NHSE, HEI’s and other regulatory bodies using the tripartite process as best practice.
• Provide administrative support on the Horus e Portfolio for foundation doctors in training, issuing log ins and updating rotation and supervisor information for learners as appropriate/ directed.
• Support the development of documentation, communications and guidance around placement learning/clinical activity that will underpin effective training and education across DBTH.
• Support the management/maintenance of all relevant tools implemented or developed to support student/learner activity &  attendance e.g.  simply book & sign-in app

For further duties please refer to job description.

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.  Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.