Laboratory Administrative Assistant

Job overview

We are looking for a highly motivated and enthusiastic person, to join our Laboratory Administration Team at York Hospital as an Administrative Assistant. The successful candidate will be joining the team responsible for the administration processes to support the Cellular Pathology department.

The successful candidate must be able to demonstrate the ability to work well under pressure, to prioritise the demands of a busy office, and manage their time and workload effectively. Although your work will be guided you must be able to work unsupervised, using your own initiative.

Successful candidates will be expected to work during core office hours Monday to Friday 08:30 to 17:00.  Shortlisted candidates are encourage to visit the department for an informal visit.

Main duties of the job

Recent secretarial/administrative experience of more than two years is  perferably within the NHS.  A minimum of Grade 4 or equivalent in GCSE Maths and English is essential.  The post holder will be required to be computer literate with experince using Outlook, Word and Excel.

The main duties of this role are:

• Provide administrative support to the department of Cellular Pathology
• Printing, sorting and mailing of patient reports.
• Handling telephone and email enquiries from service users including clinicians and other staff in a clear and effective manner.
• Support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT).
• Sort, package, complete associated paperwork and record material which is intended for dispatch to other off-site laboratories for the purpose of consultation, patient referral, tests not performed on site, external reporting suppliers and clinical trials.
• Inputting and retrieving patient and specimen details into the Laboratory Information Management System (LIMS) in an accurate and timely manner.
• Ensure that both Trust and local Policies and Procedures are followed as necessary to own work and may be required to comment/provide input to, the development of work processes relative to own area of activity.

To understand the role in more detail please read the full job description and person specification.

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: [email protected].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.