Inventory Management System (IMS) Manager

Job overview

The role of an Inventory Management System (IMS) Manager involves overseeing the inventory management processes and systems to ensure efficient stock control and accuracy within those locations using the Genesis IMS within the Trust.

The role requires a strong understanding of inventory management principles, experience in using inventory software, and the ability to work collaboratively with cross-functional teams. It is a dynamic and rewarding position that offers opportunities for career growth and development within the Trust.

The role will be responsible for:

• Monitoring inventory levels and ensuring that stock is available.
• Implementing and maintaining inventory systems to streamline the management of stock.
• Training and providing support to operators involved in inventory management.
• Responding to queries and maintaining customer order banks efficiently.
• Conducting accurate stocktakes and implementing countermeasures on any stock discrepancies.

Main duties of the job

This role leads the Trust’s use, optimisation, and ongoing development of the Genesis inventory management system. It acts as the central expert and primary point of contact for clinicians, operational teams, finance, IM&T, and suppliers, ensuring the system supports safe, efficient, and cost‑effective stock management across clinical services.

The postholder drives service improvement through data analysis, stakeholder engagement, and continuous process review. They oversee training, system roll‑outs, benefits realisation, and compliance with reporting requirements, while maintaining strong relationships across divisions. The role provides strategic leadership in stock control, supports decision‑making with clear and accurate reporting, and ensures high‑quality, reliable inventory processes that reduce waste and enhance operational performance.

Detailed job description and main responsibilities

This role provides  expert oversight of the Genesis inventory management system across the Trust. It acts as the central point of coordination between clinical teams, finance, procurement, IM&T, and external suppliers to ensure efficient, safe, and cost‑effective stock management. The postholder will drives service improvement through high‑quality data analysis, system optimisation, and strong stakeholder engagement.

They lead on system configuration, training, benefit realisation, and continuous process improvement, ensuring that stock control practices are standardised, compliant, and aligned with organisational priorities. The role also supports major rollouts, oversees data integrity, and produces clear reporting to inform decision‑making at senior levels. Through effective communication, relationship‑building, and evidence‑based leadership, the postholder enables operational efficiency, reduces waste, and enhances clinical service delivery.