IMPACT Senior Administrator

Job overview

Since October 2020 the responsibility for the commissioning of Adult Secure Care mental health, learning disability and autism services has transferred from NHS England (NHSE) Specialised Commissioning to Provider Collaboratives (PCs).

Fifteen PC's nationally coordinate and deliver care for adult patients requiring low and medium secure care.

The East Midlands area Provider Collaborative is called IMPACT.

IMPACT is a partnership of 9 NHS and independent sector providers and is led by Nottinghamshire Healthcare NHS FT as the Lead Provider.

The other organisations in the collaborative are:

• Cygnet Healthcare

• Derbyshire Healthcare NHS FT

• Elysium Healthcare
• Leicestershire Partnerships NHS Trust
• Leicestershire Partnership NHS Trust
• Lincolnshire Partnerships NHS FT
• Northamptonshire NHS FT
• Priory Healthcare
• St Andrews Healthcare

In order to preserve integrity and avoid conflicts of interest, Nottinghamshire Healthcare Foundation Trust as the Lead Provider developed an arms-length commissioning and clinical oversight function (the IMPACT commissioning hub).

IMPACT’s commissioning hub’s role involves understanding the local population and empowering local clinicians and Experts by Experience to design improved pathways of care. Through the Lead Provider arrangements IMPACT also sub-contracts other providers e.g. to support discharges from secure care, assure the quality of services and lead the necessary reporting regionally and nationally to NHS England.

Main duties of the job

Provision of a high level efficient, comprehensive and confidential administrative service to the department will be required from this post holder.

There will be an expectation that the postholder will provide support as required across the team’s administrative functions during periods of absence or high demand, so a level of flexibility is required.

This is a hybrid working post, hours to be worked at home and at the IMPACT base at Westminster House in Mapperley, Nottingham. This will be discussed on appointment to the post.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Detailed job description and main responsibilities

Responsible for all aspects of administrative and secretarial support, working to optimum in terms of efficiency and organisation

To undertake administrative and secretarial work as required by the service / department

Produce minutes of meetings as required ensuring actions resulting from all meetings and other working parties are time lined and individual team members prompted prior to deadlines

To deal efficiently with all correspondence, emails, monitoring telephone enquiries and providing information as appropriate

To upload key information on Connect keeping this up to date and professionally presented

To type and compose letters, memoranda and other documentation as required

Run routine reports as necessary (from relevant departmental systems)

Responsible for booking accommodation and making travel arrangements

To convene, administer and attend regular meetings as required, producing agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda items

To maintain an accurate appointments schedule and manage the time of the service function, this may include booking and organising meetings and booking rooms

To maintain an efficient filing system including brought forward items to ensure that deadlines for responses are met

To deal with enquiries/visitors including senior staff members, Trust Board members and other visiting professionals

Responsible for stock control and ordering supplies on the e-procurement system

Systems operate smoothly, objectives are achieved

Previous applicants need not apply.