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Immunisation Office Administrator

Sussex Community NHS Foundation Trust
This job is closed to applications
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Location
Salary
£24,937 - £26,598 per annum pro rata
Profession
Administrative and IT
Grade
Band 3
Deadline
24 Jul 2025
Contract Type
Permanent
Posted Date
15 Jul 2025

Job overview

An opportunity has arisen for a Band 3 Immunisation Office  Administrator to join our 0-19 aged Sussex Immunisation Service.

The SCFT Sussex Immunisation Service vaccinates children in schools and clinics across West Sussex, East Sussex and Brighton and Hove.

The role requires working core hours of 8am-4pm, 4 or 5 days per week in our office base, with flexibility to work later, on occasion, to offer administrative support and  reception duties for clinics. You may also be asked to come in early occasionally to assist with packing of vaccines.

This post will be based at the Heathfield office, but you will be required to travel to the satellite  base in St Leonards when required.

Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

Main duties of the job

The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools’ immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.

We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.

All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to other offices and occasionally clinics within Sussex, due to this you must be a car owner and driver.

Detailed job description and main responsibilities

Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.  You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.

You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide occasional reception and administrative support at clinic venues across the SCFT Immunisation Service area.